Executive Assistant

This is a Full Time Job

The Operations & Technology division of NBCUniversal is looking for a high-energy, results-driven and detail-oriented Executive Assistant to provide administrative support to the Executive Vice President of the News Group Operations & Technology organization.

The ideal candidate for this position has exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner. This individual will work across the NBCU News Group and Operations & Technology organizations on behalf of the EVP, News Group Operations & Technology. 

Responsibilities:
• Proactively manage and coordinate daily schedule, calendar appointments, contacts, travel arrangements, internal meetings, and external appointments
• Arrange and schedule a significant volume of meetings with executive colleagues and teams across multiple time zones; maintain and update calendars while determining the priority of requests and scheduling accordingly 
• Arrange domestic and international travel accommodations, work visas, and associated documents, including comprehensive and detailed multi-city travel itineraries, when applicable
• Demonstrate flexibility, poise, patience, and persistence in routinely adjusting priorities and rescheduling meetings
• Process expense reports in accordance with established policy guidelines; reconcile P-card transactions and route invoices for approval
• Facilitate complex meetings and large team events: set-up, execution, and follow-up, including room scheduling, AV support, preparation and collection of agendas and materials, note-taking, and coordinating follow-up items and actions
• Coordinate internal group communications using newsletters, intranet postings, and messaging tools
• Create and edit presentations, agendas, spreadsheets, and reports
• Facilitate high-level reporting of operational data and metrics using PowerBI and Excel
• Manage and organize executive files, physical and electronic, as required
• Participate in and support special projects as assigned; assist other department members as needed and act as a backup for other executive assistants when required

Qualifications

Let’s Talk About You‘¦
• Trustworthy – You will have a high level of access to confidential employee and business information and will maintain the highest degree of confidentiality and discretion
• Systems savvy – You’re proficient with the Microsoft Office 365 suite of tools; collaboration tools like Microsoft Teams and Slack; and you’re capable of operating NBCUniversal proprietary systems for travel, expense reporting, and expense approvals
• Agile - Extremely flexible and able to shift priorities as needed and manage several work streams at a time
• Conscientious – You possess excellent attention to detail, thrive through organization and are comfortable partnering with others to track and meet deadlines
• Resourceful – You’re comfortable navigating a complex environment to obtain information and seek buy-in

What You Must Have:
• Bachelor’s degree 
• Minimum 2 years of relevant experience maintaining a senior executive’s phone, calendar, work and travel schedules
• Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly
• Exemplary interpersonal skills including a professional in-person and virtual presence