Executive Assistant, SVP Of Talent

This is a Full Time Job


The Executive Assistant will provide exceptional administrative support to the Senior VP, Talent and secondary support to additional Executives or leaders as needed and assigned. The EA serves as primary point of contact for the office of the Senior VP, Talent with an emphasis on complex daily scheduling and project support. This position is an integral member of Pixar's executive support team and plays a key role in helping cultivate a strong and vibrant studio culture.

In this role, you may not only find yourself at the center of our studio's executive team ''hub'', but also serving as a trusted partner to individuals in departments throughout the studio, with an emphasis on supporting talent development and engagement. Therefore, the position requires a positive & engaging demeanor, exemplary service orientation, a high level of organization, independent problem solving and the ability to proactively, accurately and responsively deliver on several tasks/projects, sometimes simultaneously. To be most effective, the EA will be collaborative, curious and willing to learn. The EA will possess a personal commitment to equity, inclusion and belonging to help us cultivate films and filmmakers who can bring their fullest talents to the studio.

On any given day, your role may require you to complete many of these responsibilities:

RESPONSIBILITIES:
• Schedule Management & Administration:
• Proactively manage leader(s) and team calendars with an understanding of leader and studio goals
• Exercise judgment and prioritize complex schedules and tasks accordingly
• Proactively prepare leader(s) for meetings, ensuring that agendas are prepared in advance, communicated and that key leadership and management are aware of and involved in critical meetings
• Anticipate future needs and problems with regards to scheduling, communication and support; effectively meet deadlines through multi-tasking, prioritizing and delegating
• Book travel and create detailed itineraries when needed
• Manage and reconcile expense reports, invoices and receipts, and flag upcoming expenses for budgetary purposes
• Successfully run day to day tasks and operations, which may include but are not limited to:
• Phone, email and mail correspondence
• Shipping
• Contacts and electronic paper files
• Working meals and catering needs
• Office supply needs
• Organizational charts
• Communication:
• Partner with leader(s) and key Operations, Creative and Production leadership to effectively manage changing schedule priorities and communicate to all involved parties
• Speak on behalf of and represent leader in conversations and meetings in leader's absence using a high level of diplomacy, judgment with autonomy as needed
• Regularly handle sensitive information in a discrete and confidential manner
• Use studio and film pipeline knowledge to accurately communicate and collaborate with production or operational departments or people at all levels
• As requested, draft communications on behalf of and in the style of leader(s)
• Build and/or assemble presentations/decks to communicate strategies and initiatives
• Create and support a friendly professional atmosphere within the team and department
• Establish positive rapport with other assistants, operations teams, production departments, and studio leadership
• Take on advisory and advocate role within team, providing support to the department and other assistants as needed
• Special Projects:
• Project manage initiatives, programs and one-off projects as needed in support of leader(s) goals and assignments
• Plan and execute both small and large events including studio-wide meetings, on and off-site meetings, large presentations, social events and morale/team building events etc.
• Work with individuals outside of the company on a variety of activities which may include scheduling visiting Executive or VIP meetings and arranging for all necessary event details (agendas, catering, travel coordination and day-of event management)
• Participate in the hiring process as needed
• Provide leadership, assistance with training, and mentorship within the assistant community; provide backup for assistant positions across the department or studio when necessary

QUALIFICATIONS:
• 10+ years of administrative leadership experience in a dynamic and demanding environment
• Film industry and/or entertainment industry experience preferred
• Proficiency in technology required to perform the role (may include Microsoft Office, Excel & PowerPoint, Google Workspace and Keynote), and a quick learner of new applications
• Strong presentation building experience preferred

SKILLS:
• Solid knowledge and understanding of the creative production process
• Superior interpersonal skills and baseline emotional intelligence in both written and verbal communication
• Ability to make others comfortable and at ease
• Ability to maintain composure in high pressure situations and effectively ''read the room''
• Strong organizational skills and attention to detail
• High levels of trust, customer service, professionalism, punctuality and reliability
• Consistent and regular follow through on all requests
• Ability to effectively communicate and connect with both creative and technical people and engage with individual contributors and Senior Executives with an equal level of respect and composure
• Initiative to learn new skills, studio procedures, and pipeline through self and studio education

About Pixar Animation Studios:

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Pixar Animation Studios, a wholly owned subsidiary of The Walt Disney Company, is an Academy Award®-winning film studio with world-renoinswned technical, creative and production capabilities in the art of computer animation. The Northern California studio has created some of the most successful and beloved animated films of all time, including ''Toy Story,'' ''Monsters, Inc.,'' ''Cars,'' ''The Incredibles,'' ''Ratatouille,'' ''WALL• E,'' ''Up,'' ''Toy Story 3,'' ''Brave,'' ''Inside Out,'' and ''Coco.'' Its movies have won 35 Academy Awards®.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Pixar Inc., which is part of a business segment we call Pixar Animation Studios.

Pixar Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.