Associate Office Manager

This is a Full Time Job

Associate Office Manager, Bilingual (English/Spanish)

How we LEAD:

Universal Music Latin Entertainment (UMLE) is the world's leading Latin entertainment company with operations in the United States and Mexico. The company is home to some of the most prolific names in Latin music, including Juanes, Alejandro Fernandez, Marco Antonio Solís, Los Tigres del Norte, Don Omar, Luis Fonsi, Juan Gabriel, Gloria Trevi, Café Tacvba, Belanova and Juan Magan, amongst many others. UMLE's labels include Universal Music Latino, Machete Music, Capitol Latin, Fonovisa, Disa, Universal Music Mexico and GTS, the company's artist management and booking division.

How you'll CREATE:

Building and Facilities:
• Manage maintenance and repairs liaising with building engineer and external vendors.
• Facilitate projects and problem resolution with facilities management and suppliers.
• Manage key cards for access to the building, office and parking premises.
• Supervise compliance officer in his functions, related to entry and safety measures in place.
• Oversee the appropriate maintenance of common areas.
• Responsible for the appropriate handling of mail, UPS and FedEx, and messenger management
• Administer calendar for meeting rooms.
• Arrangement and coordination of meetings and special events, as required.
• Manage supplies procurement, consumables, office equipment and vendor services.
• Greeting and providing general support to visitors/guests.
• Assist with onboarding/offboarding of employees.
• Assist with internship program, onboarding and offboarding.

Administration:
• Responsible for payment process of all overhead invoices.
• Responsible for overhead budgets input in the system.
• Manage vendor verification and registration processes.
• Point of contact for suppliers, providing guidance to vendors for navigation and payment process, through UMG's payment portal.
• Making business travel arrangements, as required.
• Prepare expense reports, as required.
• Finance Department Support:
• Process rebills.
• Assist with intercompany balances.
• Assist with reconciliations, accruals, journal entries, and other projects as required.
• Other responsibilities as assigned.

Bring your VIBE:
• Flexibility and ability to multi-task.
• Resourceful and detail oriented.
• Able to problem solve quickly and thoroughly.
• Planning and analytical minded.
• Customer service oriented.
• Able to manage self-directed work and team work.
• Proactively anticipate and manage business needs.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Bilingual English-Spanish.
• Work schedule: Monday through Friday.
• 3-5 years experience office management or administration.
• Experience in MS Office Suite.
• Bachelor's degree preferred.

Perks Playlist:
• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
• Comprehensive medical, dental, vision, and FSA options, as well as:
• 100% coverage for out-patient mental health services
• Student Loan Repayment Assistance and Tuition Reimbursement
• 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
• Variety of ways to prioritize much-needed time away from work including:
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Paid Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Job Category:Corporate Operations & Facilities