Verve Ventures Senior Assistant

This is a Full Time Job

Verve is seeking a driven Senior Assistant to support the Verve Ventures team with key business initiatives and all administrative duties as needed. The ideal candidate must be capable of working in a fast-paced environment while multi-tasking and appropriately handling confidential information.

Verve Ventures is the independent film finance and sales team at Verve. The Ventures group's producorial approach takes high-quality, creator-driven material from script to screen-and everywhere in between.

You will:
1. Interface with high-profile clients, managers, and executives with utmost professionalism.
2. Complete daily administrative tasks, including answering/rolling a high volume of phone calls, manage a high volume of email,
scheduling, and preparing expense reports.
3. On an as needed basis, attending meetings with both internal and external stakeholders to take notes and update relevant grids.
4. Record data on team goals and accomplishments, client performance, marketplace statistics, etc.
5. Liaise with film-making teams to insure VV has key art, trailer, full feature links, still photography (when available) to upload to our system
6. Assist in handling film festival planning, including boking travel, schedule meetings, and handle ticketing requirements.
7.Coordinate buyer screenings from start to finish, including sending invites, tracking RSVPs, and day-of tasks.
8. Liaise with film-making teams to insure VV has key art, trailer, full feature links, still photography (when available) to upload to our system
9. Awareness of and tracking materials and information in the marketplace (sales out of major film festivals, films available for sale, specs, books, IP, etc.)
10. Assist Coordinators in preparing and compile notes from various company-wide meetings, including compiling noteworthy news.

Requirements
1. Minimum of 1 year of full-time assistant experience at an agency/management company.
2. Professional personal presentation (dress and verbal communication) is a must, as client interaction is common
3. Able to work well in a fast-paced, dynamic environment
4. Ability to make sound decisions efficiently and effectively using practical approaches
5. Avid consumer of media
6. Excellent written and verbal communication skills
7. Outstanding time management and multi-tasking skills, strong follow-up
8. Must practice discretion at all times and safeguard confidential information
9. Proficient in Microsoft Office applications

Verve is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military status, pregnancy or any other legally -recognized protected basis under federal, state or local laws, regulations or ordinances.

Verve also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities. Please inform the Verve's People Department if you need assistance completing any forms or to otherwise participate in the application process.