Coordinator, Alamo

This is a Full Time Job

Alamo was founded by music veteran, Todd Moscowitz in 2016 and is home to some of today's most promising artists; Rod Wave, Lil Durk and Bossman Dlow. The label was birthed to reflect the current landscape of the industry, artistry, and culture, ushering in a new generation of talent. With a roster of talent all in their twenties, Alamo is grooming and cultivating the stars of tomorrow.

As a Coordinator at Alamo Records you will provide administrative support for a highly creative executive at the label. You will be detail-oriented and extremely organized with the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities. You will play a vital role in ensuring executive’s projects move forward.

What you'll do:
• Schedule internal, external meetings (both in-person and Virtual); book travel and accommodations.
• Manage executive’s calendar (sending reminders and Teams/ Zoom links, locations, and/or dial-ins for upcoming meetings, working with time zones when the executive is traveling or meeting with others in different time zones).
• When requested, join executive in meetings - taking notes and following up with responsible parties to ensure tasks are completed as agreed upon.
• Administer call list and keep track of various ''To-Dos'', organizing end of the day recap and the next day’s schedule.
• Maintain strong working knowledge of artist roster, employees, and important external contacts.
• Compile, manage and keep track of all music (demos, roughs, mixes, etc.) in Box or other appropriate systems.
• Oversee database of artist management and booking contacts.
• Attend NY concerts/shows to ensure label and marketing partner needs are satisfied in a professional manner.
• Process travel and entertainment expenses, department invoices, maintain budget grids, and several other financial duties.
• Opportunity to assist with special projects.

Who you are:
• Ideal candidate will have 2 years of prior administrative experience.
• Proven history of displaying professionalism in a fast-paced environment.
• Has a “can-do” attitude and passion for the music industry.
• You thrive in a hyper creative space (inclusive of but not limited to A&R, Marketing, Music Industry).
• Strong communicator and enthusiastic collaborator.
• The use of discretion and the maintenance of high levels of confidentiality are also required.
• Excellent organizational, analytical, and problem-solving skills.
• You prioritize with timely follow-up and flexibility.
• Knowledge of MAC computer software.

What we give you:
• You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day
• A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
• Investment in your professional growth and development enabling you to thrive in our vibrant community.
• The space to accelerate progress, positively disrupt, and create what happens next
• Time off for a winter recess