Executive Assistant

This is a Full Time Job

Executive Assistant, Amazon Music Design & Creative

Amazon Music seeks a dedicated, self-driven Executive Assistant with effective communication skills to support its VP of Design and Creative. This role requires outstanding planning, time management, and a passion for organization. Superior attention to detail, great judgement, and the ability to meet tight deadlines while juggling multiple requests across global teams is critical. This Executive Assistant acts as a seamless extension of the Design and Creative VP and works across all Amazon Music teams as well as many of the Audio Twitch and Games (ATG) orgs. In addition, you will partner with Finance, HR, PR and Global Real Estate Facilities teams, as well as Amazon Music's existing EA team to offer comprehensive support for a highly-distributed global organization and on-site space management for ATG employees located there. A high level of integrity and discretion handling confidential information and professionalism dealing with senior executives inside and outside the company is imperative. Humor, composure, and the ability to foster a fun and positive team environment is a must, as is flexibility and a willingness to turn on a dime as priorities shift. The successful candidate will understand music business priorities, proactively anticipate needs, and drive improvements that build capacity for their leader. Completing complex tasks quickly with little to no guidance, reacting with appropriate urgency to situations that require quick turnaround, and taking effective action without having to know the whole picture is key to success.

Key job responsibilities
• Thoughtfully manage complex VP calendar and scheduling with leaders and teams across multiple locations and time zones
• Space management, including strategic growth, moves, and reconfigurations, as well as administrative ownership of the local Amazon Music office building
• Coordinate complex domestic and international travel itineraries with seamless logistics
• Manage expense report coordination and submission
• Track and help drive completion of key deliverables and follow up on outstanding items
• Help produce presentations by compiling information, formatting, editing, and transmitting text, data, and graphics
• Coordinate and communicate effectively with a variety of groups including peers, internal stakeholders, vendors, and ATG leadership
• Organize, execute, and/or assist with team activities (staff meeting agendas, all-org meetings, fireside chats, off-sites, and other team events)
• Champion and expand creative team traditions and activities that support a strong team culture. Have fun at work and help others do the same!

About the team
Amazon Music is an immersive audio entertainment service that deepens connections between fans, artists, and creators. From personalized music playlists to exclusive podcasts, concert livestreams to artist merch, Amazon Music is innovating at some of the most exciting intersections of music and culture. We offer experiences that serve all listeners with our different tiers of service: Prime members get access to all the music in shuffle mode, and top ad-free podcasts, included with their membership; customers can upgrade to Amazon Music Unlimited for unlimited, on-demand access to 100 million songs, including millions in HD, Ultra HD, and spatial audio; and anyone can listen for free by downloading the Amazon Music app or via Alexa-enabled devices. Join us for the opportunity to influence how Amazon Music engages fans, artists, and creators on a global scale.

Qualifications
• Experience with Microsoft Office products and applications
• 5 years of experience as an Executive Assistant
• Experience with executive level calendar management
• Experience with domestic and/or international travel coordination