Finance Assistant

This is a Full Time Job

PRINCIPAL RESPONSIBILITIES:
The Finance Assistant is responsible for providing support to the Controller and assists with accounts payable functions and other financial and business analysis duties.

PRINCIPAL DUTIES:
• Review all incoming purchase orders for appropriate signatures and budget allocation.
• Perform data entry of invoices, credit memos, manual payments, and journal entries.
• Create and distribute ACH payment coversheets.
• Process ACH/check disbursements.
• Check budget availability and process payments.
• Administration of vendor account set-ups.
• Mail distribution (including routing of incoming mail to employees as well as outgoing Finance mail).
• Filing of check payments, ACH payments, wire payments, cleared checks, W-9s and journal entries.
• Handle incoming vendor and staff inquiries as well as requests to vendors for invoices, W-9s and other information.
• Administration of the weekly check run (creation of check batch, cutting of checks, matching checks to invoices, distribution, etc.).
• Assist as needed with petty cash counts and credit card processing.
• Assist other Finance team members as needed.
• Perform other duties and responsibilities as assigned.

EXPERIENCE/SKILLS REQUIRED:
• High school diploma required; Some college and basics accounting knowledge preferred.
• Minimum one-year general office experience including light bookkeeping.
• General accounting knowledge.
• Exceptionally detail-oriented with the proven ability to handle numerous tasks with appropriate follow-up and reporting activities while not losing sight of the big picture.
• Ability to work independently while being an integral member of a high-functioning team.
• Proven project management skills with the ability to take a project from conception through completion with minimal supervision.
• Excellent oral and written communication skills with the ability to convey complex concepts and procedures in simplistic terms.
• Strong time management, organizational and multi-tasking skills coupled with the ability to work independently and with minimal supervision.
• Strong diplomacy skills and professionalism are mandatory; this includes the ability to always maintain complete confidentiality and discretion.
• Excellent computer skills with strong knowledge of Microsoft Word, Excel, and PowerPoint in a MAC environment.
• Possess a positive and professional attitude with the ability to work as a member of a high-energy, results oriented team.
• Ability to work calmly under pressure.
• Personal integrity with the ability to inspire confidence and trust.