Finance Assistant

This is a Full Time Job

PRINCIPAL RESPONSIBILITIES:

The Finance Assistant is responsible for providing support to the Controller and assists with accounts payable functions and other financial and business analysis duties.

PRINCIPAL DUTIES:

• Review all incoming purchase orders for appropriate signatures and budget allocation.

• Perform data entry of invoices, credit memos, manual payments, and journal entries.

• Create and distribute ACH payment coversheets.

• Process ACH/check disbursements.

• Check budget availability and process payments.

• Administration of vendor account set-ups.

• Mail distribution (including routing of incoming mail to employees as well as outgoing Finance mail).

• Filing of check payments, ACH payments, wire payments, cleared checks, W-9s and journal entries.

• Handle incoming vendor and staff inquiries as well as requests to vendors for invoices, W-9s and other information.

• Administration of the weekly check run (creation of check batch, cutting of checks, matching checks to invoices, distribution, etc.).

• Assist as needed with petty cash counts and credit card processing.

• Assist other Finance team members as needed.

• Perform other duties and responsibilities as assigned.

EXPERIENCE/SKILLS REQUIRED:

• High school diploma required; Some college and basics accounting knowledge preferred.

• Minimum one-year general office experience including light bookkeeping.

• General accounting knowledge.

• Exceptionally detail-oriented with the proven ability to handle numerous tasks with appropriate follow-up and reporting activities while not losing sight of the big picture.

• Ability to work independently while being an integral member of a high-functioning team.

• Proven project management skills with the ability to take a project from conception through completion with minimal supervision.

• Excellent oral and written communication skills with the ability to convey complex concepts and procedures in simplistic terms.

• Strong time management, organizational and multi-tasking skills coupled with the ability to work independently and with minimal supervision.

• Strong diplomacy skills and professionalism are mandatory; this includes the ability to always maintain complete confidentiality and discretion.

• Excellent computer skills with strong knowledge of Microsoft Word, Excel, and PowerPoint in a MAC environment.

• Possess a positive and professional attitude with the ability to work as a member of a high-energy, results oriented team.

• Ability to work calmly under pressure.

• Personal integrity with the ability to inspire confidence and trust.