Program Coordinator, Humane Hollywood

This is a Full Time Job

American Humane seeks a highly-motivated self-starter with superb attention to detail, excellent time management skills, American Humane seeks a highly-motivated self-starter with superb attention to detail, excellent time management skills, & outstanding communication & interpersonal skills to join its American Humane Hollywood's Program as Program Coordinator. This will be a hybrid position of remote & in-office work based out of the Studio City, CA office. American Humane is committed to fostering diversity, equity, & inclusion in the workplace. As we seek to fill this position, we highly encourage applicants from diverse backgrounds to apply.

Founded in 1877 as the country's first national humane organization, American Humane has been first in promoting the welfare and safety of animals and strengthening the bond between animals and people. We are first to serve, wherever animals are in need of rescue, shelter, protection or security.

*Position summary:
Performs a wide variety of duties in support of the delivery of animal monitoring services to the film & television production community through ''No Animals Were Harmed®''. Primary responsibilities include:

-Working collaboratively as part of a scheduling team to facilitate Certified Animal Safety Representative™(CASR) assignments.
-Providing excellent & timely communication with production regarding scheduling, animal action & assignments & CASRs.
-Scheduling Certified Animals Safety Representatives™(CASRs) in the field.
-Fielding calls from CASRs regarding on set safety issues & notifying Chief Veterinary Advisor & National Director regarding concerns.
-Initiating outreach to production to confirm schedule & clarify animal action.
-Reading scripts, one-liners, schedules to identify animal action days & intensity.
-Managing production & scheduling database to ensure information is correct.
-Arranging travel for CASR out-of-town assignments when Travel Coordinator is unavailable.
-Coordinating contracts, NDAs for international & non-union productions.
-Various administrative responsibilities, including cross-training for other program positions including pre-production, on-boarding new employees & special projects.

This a fast-paced position that requires excellent organizational skills, attention to detail, prioritizing & time-management skills, inter-personal skills, the ability to work independently & problem-solve, as well as discretion in handling confidential information.

Responsibilities:
*Scheduling:
*Analyzing scripts, one-liners & schedules & correlating the information to determine animal action days & intensity.
* Entering information into database.
*Evaluating animal intensity, rep expertise & location to make scheduling decisions & prioritize animal action coverage.
*Assigning CASR to productions & creating the daily schedule.
*Monitoring the Film & TV Unit general email box for production documents & call sheets to access & facilitate proper
assignments. Emails range from 200-300 or more per day.
*Liaison with CASRs & Production:
*Communicating daily with CASRs regarding activity on all assignments:
*Identifying situations that require additional attention & communicating promptly with the Sr. CASRs & /or Chief Veterinary
Officer on animal welfare & safety issues on set.
*Initiating outreach to production to clarify animal action. Forward projects requiring additional follow-up to Sr. CASR Advisor.
*Fielding animal-related calls from production, i.e., prop department, producers, coordinators, trainers regarding animal welfare and
safety & clarifying our AH guidelines.
*Script Assignments/Script Reading:
*Distributing priority scripts to be read & importing them into the database.
*Reading scripts as needed.
*Database: Continually updating the film database based on conversations with production & CASRs.
*Administrative & Special Assignments
*Assist with administrative duties, including scheduling meetings, proofreading & editing documents, updating & distributing
contact list, coordinating travel, & with trainings.
*Cross-train to provide back up for the Pre-Production Coordinator when they are out of the office.
*Participate in American Humane related activities, events, & meetings.

*Essential experience, knowledge, skills & abilities:
*Interest in animals & their protection & wellbeing.
*Bachelor's degree preferred.
*Knowledge of film production processes & understanding of the entertainment industry preferred.
*Strong organizational skills, including the ability to set priorities, juggle multiple tasks, organize time effectively.
*Meticulous attention to detail.
*Skilled at coordinating complex travel arrangements.
*Outstanding interpersonal skills, including the ability to work both in groups & individually to meet goals & to develop strong
working relationships with internal staff & external constituents.
*High degree of motivation & self-discipline with a strong work ethic. Maintains a conscientious approach to work with the ability
to meet tight deadlines, anticipate needs & be proactive in order to resolve issues.
*Excellent verbal & written communication skills, including proof reading & editing.
*Demonstrates sound judgment & discretion in handling confidential information.
*Commitment to providing high quality service through responsiveness to all requests & maintaining a professional demeanor
always.
*Knowledge of & demonstrated proficiency in the use of software (FileMaker Pro, Windows, Microsoft Word, Excel, PowerPoint
& Outlook) while also quickly learning systems & processes specific to the department.

American Humane's core values define our workplace, and these values serve as the cornerstone for interactions in advancing our mission and institutional goals. Employees are expected to adhere to all organizational policies and to act as role models, demonstrating American Humane's core values:

Compassion, Accountability, Respect for All, Loyalty to Mission, Sustainability, Honesty, Integrity & Trust

American Humane (AH) is an Equal Opportunity Employer with a commitment to fostering & growing diversity, equity & inclusion in the workplace & the humane space. American Humane will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state & local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance