Executive Assistant

This is a Full Time Job

American Public Media Group, which includes Minnesota Public Radio (MPR), American Public Media (APM), Southern California Public Radio (SCPR), and Clearspring Enterprises, is the largest station-based public media organization in the nation. The executive assistant serves as the primary point of contact for internal and external stakeholders on all matters, both for the president of Minnesota Public Radio and the senior vice president of development.

This is not solely an administrative role; it is a strategic and facilitative one that requires a combination of focus and flexibility and a willingness to play an active, behind-the-scenes role. It requires a high degree of discretion, self-direction and resourcefulness, strong emotional intelligence, and solid analytical skills. This role is expected to communicate changes in prioritization and decision-making efficiently and be capable of carrying out multiple projects while effectively prioritizing tasks to ensure the efficiency and effectiveness of the executives and in support of the organization’s mission. The ideal candidate will serve as a critical thought partner, helping integrate work across the enterprise.

Candidates need to embody the organization's Core Values and be genuinely committed to APMG’s investment in advancing Equity, Inclusion, Diversity and Access (EIDA).

Expected Compensation Range: $80,000 - $90,000/yr. The exact salary is determined by experience and education related to the role, organizational compensation structure, and internal equity.

Application Deadline: Open until filled.

Location: St. Paul, Hybrid

Your Role:

Administrative:
• Enable meeting of deadlines and deliverables through strategic calendar management, prioritizing inquiries and requests while troubleshooting conflicts, making judgments and recommendations to ensure smooth day-to-day operations
• Ensure executive time is leveraged effectively guaranteeing agendas are set and that executives are prepared in advance for meetings
• Supports alignment, planning, and execution for critical path meetings and deliverables including board committees, quarterly leadership meetings, annual planning and budget cycles, and team meetings and events.
• Provides high-level administrative support and assistance for the executives and/or other assigned leadership, including development of presentations and reports
• Work closely with both the President of MPR and the SVP of Development to keep them well-informed of upcoming commitments and responsibilities. Act as a ''barometer,'' having a sense for the issues taking place in the environment and keeping the executive updated. Anticipate executive needs in advance of meetings, conferences, etc.
• Proactive identification of issues that could impact the successful execution of the executives' commitments, elevating those issues about which they should be aware and framing/positioning ideas to resolve the problem/mitigate the risk
• Act as liaison between departments and Human Resources to support onboarding and offboarding
• Assist in facilitating recurring team meetings
• Manage special projects and assignments on demand
• Support alignment of priorities within the executives’ teams, ensuring deadlines and deliverables are met
• Serve as a departmental subject matter expert, handling inquiries and assisting with the preparation and dissemination of communications
• Partner with executives’ direct reports on project coordination and business administration
• General administrative management including travel planning, expense reports, and timecard approval
• Collaborate with the Executive Assistant team to ensure executive team alignment and support work that has an enterprise-wide impact as well as provide cross-team support for other executives as needed
• Other duties as assigned

Department Specific:

President, Minnesota Public Radio
• Facilitate weekly MPR Leadership meetings, ensuring agendas are prepared, materials are shared in advance and the cadence is effective
• Support execution of MPR events
• High-volume calendar management
• Create a balance between internal and external commitments, ensuring deadlines can be met while managing highly complex community engagement and travel schedules

Senior Vice President, Development
• Facilitate quarterly board committee and associated work to execute a seamless meeting – align to the broader board planning calendar.
• Coordinate board meeting deliverables for SVP and direct reports as well as campaign consulting team
• Support SVP’s fundraising commitments, including meeting preparation, stakeholder alignment, and donor engagement
• Support campaign and board events

Competencies and

Required Skills/Abilities
• Strong technical skills and expertise with MS 365, particularly PowerPoint
• Highly developed verbal and written communication skills
• Relationship builder with strong interpersonal skills
• Self-directed, detail-oriented problem solver
• Ability to work collaboratively and cross-functionally in a fast-paced, deadline-driven environment
• Strong project and time management skills
• Excellent organizational skills and attention to detail.
• Proactive with the ability to see beyond the curve and anticipate needs
• High EQ, operating with discretion and confidentiality to handle sensitive information with tact and diplomacy
• Organized, systems thinker
• Anticipates problems and develops solutions without explicit guidance
• Capacity to think strategically and respond creatively to change

Education/Experience
• Bachelor's degree or equivalent work experience
• 3-5 years of administrative, operations or project management experience and/or a demonstrated transferable skillset

Physical Demands and Working Conditions:
• Must be able to perform the essential duties of the position with or without reasonable accommodation
• Physical Demands:
• Required to move about in an office environment and sit for extended periods
• Frequent use of hands for data entry/keystrokes and simple grasping
• Working Conditions:
• Moderate noise level
• Occasional exposure to prevalent weather conditions.

APMG offers a comprehensive benefits package including Medical plans with HSA and FSA options, Dental, Vision, Life and AD&D, Short-Term and Long-Term Disability, Paid Parental Leave and Paid Caregiver Leave after 1 year, Vacation (3 wks./per year, pro-rated, based on hours worked), Sick time (12 days, pro-rated, based on hours worked), Holiday Pay (10 holidays 2 floating holidays each year), Volunteer Time (8 hours per year), Long-Term Care and Critical Illness insurance options, Employee Assistance Program, 403(b) Retirement Plan, and more.

Diversity creates a healthier atmosphere: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

We are committed to hiring a breadth of diverse professionals and encourage members of diverse groups to apply.