Licensing Administrator

This is a Full Time Job

The American Society of Composers, Authors and Publishers (ASCAP) is a membership association of more than one million songwriters, composers and music publishers, and represents some of the world’s most talented music creators. Founded and governed by songwriters, composers and publishers, it is the only performing rights organization in the U.S. that operates on a not-for-profit basis. ASCAP licenses a repertory of over 20 million musical works to hundreds of thousands of businesses that use music, including streaming services, cable television, radio and satellite radio and brick and mortar businesses such as retail stores, hotels, clubs, restaurants and bars. ASCAP collects the licensing fees; identifies, matches and processes trillions of performances every year; and returns nearly 90 cents of every dollar back to its members as royalties. The ASCAP blanket license offers an efficient solution for businesses to legally perform ASCAP music while respecting the right of songwriters and composers to be paid fairly. ASCAP puts music creators first, advocating for their rights and the value of music on Capitol Hill, driving innovation that moves the industry forward, building community and providing the resources and support that creators need to succeed in their careers. Learn more and stay in touch at www.ascap.com, on X and Instagram @ASCAP and on Facebook.

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Job Description:

The Licensing Administrator is a key role at ASCAP, supporting many aspects of the life cycle of an ASCAP license. The Licensing Administrator is an exciting role for someone who is process and detail-oriented, thrives in a high-volume work environment, and has a keen eye for identifying opportunities for process improvement and efficiency.

Areas of Responsibility and Accountability:
• Review and process over 40 types of licensing agreements received to the General Licensing department, including managing incoming hard copy mail, for accuracy and processing to ensure accurate revenue crediting
• Create and update new account in billing systems
• Complete variable pay crediting information on accounts in accordance with various variable pay plans for the General Licensing team
• Identify and notify the appropriate licensing personnel of any discrepancies regarding a new license or associated payment that was received to resolve the discrepancy
• Accurately enter data from customer account report forms as assigned
• Maintain account accuracy, update points of contact and address, and issue account credits/debits
• Open, process and distribute incoming correspondence as assigned
• Serve as partner to the General Licensing department and proactively support and manage the lifecycle of the license to drive efficiency

Qualificationsand Requirements:
• Extremely detail-oriented, analytical, and process-oriented with an eye towards efficiency
• Ability to effectively prioritize multiple time-sensitive tasks and assignments
• Highly organized
• Must be able to work well independently and collaborate as part of a team
• Ability to take direction, provide insight, take initiative to find solutions/problem solve
• Maintain the highest level of confidentiality and integrity
• Ability to meet deadlines consistently and effectively while working under pressure
• Possession of strong data entry skills
• Proficiency in Salesforce CRM preferred
• Proficient in Microsoft Office
• Ability to learn and utilize new technology as it becomes available
• Experience in an administrative position
• Bachelor’s Degree or equivalent preferred

Besides providing a unique and dynamic work environment, there are a few other reasons you should consider ASCAP in your career planning. We also offer generous benefit options that are comprehensive and provide the flexibility that most employees want and need. These health care and financial plan options include the following:
• A choice of either network only provider medical and dental plans or more flexible medical and dental plans where you can see providers in or out-of-network
• Vision plan that offers both in and out- of network provider options
• Immediate eligibility for 401(k) participation with an employer provided match
• An additional Employer paid retirement savings program regardless of your participation in the 401(k) Plan
• Generous time-off policy
• Health care and dependent care flexible spending accounts
• Short term disability Insurance/salary continuation and Long term disability insurance
• Company provided basic life and accidental death and dismemberment insurance
• Supplemental and dependent life insurance options

Please be aware that ASCAP is not a nut-free or other allergen-free workplace.

ASCAP is an equal opportunity employer. All ASCAP employment decisions are made on the basis of individual qualifications and performance and not on the basis of race, national origin, ethnicity, sex, age, marital status, sexual orientation or preference, gender identity, genetic information, disability, handicap, color, creed, religion, veteran status, or any characteristic protected by applicable federal, state or local laws.

Occasional travel for in-person meetings may be required.

The anticipated base salary range for this position will be determined on an individualized basis depending on several factors that are unique to each candidate including geographic location (due to differences in the cost of labor), skills, education and prior relevant experience.