Chief People Operations Executive Business Administrator

This is a Full Time Job


The Executive Business Administrator is a strategic partner to the EVP, Chief People and DEI Officer (CPDEIO), providing operational, analytical, and high-level administrative leadership. The ideal candidate will not only manage day-to-day operations but also lead cross-functional initiatives and implement and optimize workflow systems for the department. Additionally, the candidate should be proficient in using AI tools to enhance productivity, ensuring effective prioritization, communication, and execution of strategies across People Operations, Talent Development, DEI, and People & Culture. As a trusted advisor, the role will lead critical initiatives, manage business cycles, and optimize processes that fuel efficient and effective people strategies.

Key Responsibilities:

Strategic Planning and Execution:
• Provide high level strategic support ensuring alignment between organizational goals and operational priorities. Prepare insights and analyses to drive informed decision-making.
• Analyze metrics and trends to identify opportunities for improvement and provide actionable recommendations that drive measurable results.
• Develop and manage systems to track, monitor and report on the progress of departmental goals and initiatives ensuring timely delivery and alignment with strategic priorities.
• Drive innovation by staying ahead of industry trends and technological advancements to ensure we create cutting edge solutions that meet the evolving workplace and workforce needs that help drive our culture.

Administrative Functions:
• Manage complex calendars, coordinate meetings, oversee expense reporting, and organize travel arrangements for the executive team to ensure seamless daily operations.
• Manage sensitive information with utmost discretion, upholding the highest standards of professionalism to protect the integrity and reputation of the department.
• Participate in meetings to document key discussions, capture actionable items, and ensure timely follow up to drive progress and accountability.
• Plan and coordinate logistics for board meetings, leadership retreats, and other high-level events, ensuring seamless execution and attention to detail.

Operational Excellence:
• Lead and oversee HR, DEI and cross-functional projects and initiatives, ensuring timely completion, adherence to scope, and alignment with organizational goals. Proactively manage resources, mitigate risks, and drive collaboration to achieve successful outcomes.
• Help drive the evolution of operations by proactively optimizing and streamlining processes to enhance efficiency and effectiveness. Identify opportunities for improvement, suggest innovative solutions, and lead initiatives to implement best practices that improve operational performance and deliver measurable results.
• Oversee and coordinate cross departmental efforts, providing strategic support and fostering effective communication. Partner with teams to collaborate on the development and execution of marketing strategies for key initiatives.

Executive Communications Management:
• Serve as the primary point of contact for internal and external communications on behalf of the CPDEIO.
• Prepare presentations, reports, meeting agendas, department updates and other communications to be delivered by the CPDEIO to team members, the executive team, board members and other constituents.
• Develop strategic communication plans-create and implement communication strategies that effectively convey the CPDEIO's vision and organizational objectives to various stakeholders.
• Serve as the liaison for the executive assistants' team by organizing training and development sessions, facilitating roundtable discussions to identify opportunities for process optimization, developing SOPs, and ensuring consistency across the organization.

Requirements:
• Minimum of 6-8 years of experience supporting executive level professionals within dynamic and multifaceted environments.
• Proven project management skills, with the ability to lead initiatives and meet deadlines.
• Excellent attention to detail, organizational and multitasking abilities.
• Proficient in office software (e.g., Microsoft Office Suite), project management tools, and communication platforms like Slack or Microsoft Teams, and administrative management tools.
• Excellent communication skills, including writing, public speaking, and interpersonal communication.
• Great analytical, critical thinking and problem-solving skills.
• Discreet and trustworthy, with the ability to manage confidential information.
• Good goal setting and strategic planning skills.
• Strong people skills and ability to build relationships at all levels.
• Ability to work both independently and collaboratively, demonstrating initiative and leadership.
• Ability to anticipate executive needs and stay ahead of priorities, self-starter.
• Adaptability and the ability to work under pressure and in a fast-paced environment.

Preferred Qualifications
• Bachelor's degree in Business Administration, Communications, Public Relations, Economics, or a related field preferred.
• Experience supporting C-suite executives and PR agency experience is highly desirable.

Working Conditions:
• Environment: Office setting, with occasional travel for meetings or events.
• Hours: Full-time, typically Monday to Friday, with flexibility to work outside regular hours as needed.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

If this opportunity looks exciting to you, please complete the application process. Go Hawks!