Coordinator, Arena Programming

This is a Full Time Job

Member Summary:

Quick Summary (full description below):
The Atlanta Hawks are seeking a Department Coordinator, Arena Programming, to provide administrative, organizational, and financial support for event management, acting as a primary contact for new business inquiries.

• Years of Experience Required: 1-3 years (12-36 Months)
• Salary: Not mentioned
• Required Experience: Strong organizational, communication, and time management skills; proficiency in Microsoft Office
• Preferred Skills/Experience: Experience in event management, spreadsheets, and data analysis; previous internships in the entertainment industry
• Workplace Requirements: Location: State Farm Arena, Atlanta, GA; Office setting with flexibility for events (nights, holidays, weekends)
• Education Requirements: Required: Undergraduate degree in Marketing, Communication, Business, or related field; Preferred: Not mentioned
• Hard Skills Required: Calendar management, event coordination, financial tracking, reporting, proficiency in Microsoft Office (Word, Excel, Publisher, PowerPoint)
• Soft Skills Required: Strong communication, proactive attitude, multitasking, teamwork, and problem-solving skills
• Benefits: Not mentioned

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Full Posting:

Atlanta Hawks
Department Coordinator, Arena Programming
Location: State Farm Arena, Atlanta, GA

Position Summary:
The Atlanta Hawks are looking for a proactive Department Coordinator for Arena Programming to support all areas of programming and event management. This role will serve as a primary contact for new business inquiries and provide essential administrative and financial assistance to ensure smooth department operations.

Responsibilities:
• Administrative (20%): Support the programming team with administrative tasks, research, and presentations; manage online event files; act as the first contact for new business inquiries (e.g., filming, concerts, events); collect and verify event insurance
• Calendar & Booking Management (40%): Create and distribute internal and external calendars, including Avail, Monthly, and NBA schedules; manage arena booking system, update event details, and coordinate with promoters
• Finance & Reporting (30%): Process payment coding forms, assist in gathering preliminary event settlement information, input data in the Arena P&L sheet, and maintain event statistics spreadsheets
• Other Duties (10%): Compile and organize data from arena surveys, track events at other local venues, assist with promoter/artist gift ideas, and prepare expense reports for departmental purchases

Requirements:
• Strong organizational, communication, and time management skills
• Experience with spreadsheets and data analysis
• Proven ability to manage multiple events, build relationships, and meet deadlines
• Proactive and self-starting approach
• Ability to work both independently and as part of a team
• Proficiency in Microsoft Office (Word, Excel, Publisher, PowerPoint)

Preferred Qualifications:
• 1-3 years of relevant experience or undergraduate degree in Marketing, Communication, Business, or related field
• Previous internships in the entertainment industry are preferred

Working Conditions:
• Office setting, with occasional travel for meetings or events
• Full-time, Monday to Friday, with flexibility to work events as needed (nights, holidays, weekends)