Scripted Coordinator- Hyphenate Media Group

This is a Full Time Job

Summary of Position

Hyphenate Media Group is seeking a full-time Scripted Coordinator. This opportunity provides an excellent learning experience for an individual with a strong interest in the producing and developing content for different platforms (film, TV, streaming, podcasts, etc.).

Reporting directly the President of HMG, the ideal candidate will have detailed experience with efficiently supporting top-level executives. The candidate should think of no task as too big or too small and be ready to jump in when needed to support the team. A successful candidate will be a highly motived self-starter with a positive attitude, who is extremely detail-oriented, with strong organization skills and possess the ability to multi-task in a fast-paced environment.

Availability

This position would begin in July of 2024.

Location

The office is located in North Hollywood. The position is in-person.

Responsibilities

• Coordinate the President's calendar and schedule appointments which include senior staff, ensure all parties are informed of and kept abreast of schedule awareness. May be asked to schedule appointments for other executives at the company as needed.
• Coordinate travel arrangements, complete expense reports for the President and Director of Development.
• In coordination with the office of the COO, process invoices and deal agreements, file accordingly.
• Maintain and update detailed digital filing system on OneDrive, including development materials and incoming submissions, concurrently ensuring the President's paper filing system is also updated.
• Assist with special projects and perform other related duties as assigned by the department's senior staff.
• Attend meetings and other functions as needed, take detailed notes during the meeting; is responsible for any follow-up action items (e.g. sending a script, adding a person to the phone sheet).
• Perform general clerical duties including but not limited to filing, scanning, and mailing.
• Keep updated contact records on Outlook; create vCards for the Department
• As assigned, read scripts and give input
• Organize the President's business duties by keeping track of to-do lists, reminders, follow-ups, and assist her on completing these tasks
• Send gifts on behalf of the Department to talent, buyers, partners, and more.
• Additionally, the Coordinator will serve as the point of contact for the company's founders, investors, and extended network.
• Travel may be required.

Required Qualifications

• 2+ years of desk experience at agency (TV Lit), scripted television studio, or scripted television production company; this is not an entry-level position
• Bachelor's degree (B.A.) or equivalent
• Experience and knowledge of production; knowing the different departments, their functions, key terminology
• Excellent verbal and communication skills
• Proficient using:
• Microsoft Office Suite; including Outlook and Teams • Apple/iOS
• Zoom
• IMDB and IMDBPro, Studio System
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Acute attention to detail
• Commitment to excellence and high standards
• Ability to work on complex projects with general direction and minimal guidance; can work independently
• Creative, flexible, and an innovative team player.
• Ability to deal effectively and create strong relationships with a diversity of individual at all organizational levels; this includes investors, directors, writers, actors, crew, executives, etc.
• Strong organization, problem-solving, and analytical skills; able to manage priorities and workflow
• Demonstrated ability to plan and organize projects
• Ability to meet deadlines
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues

Nice To Haves
• Able to navigate and use any of the following:
• Excel
• Adobe
• DeepL
• Knowledge of director, writers, agents, and managers
• Have an interest in and is able to speak about current content (film, TV, streaming, podcasts, etc.)
• Basic design experience or a creative eye for deck building
• Fluent in another language (bonus if it's Spanish)

Position Compensation

At Hyphenate Media Group, we understand the importance of a well-rounded benefits program and offer a competitive package including paid time off and 401k plan, with a salary range starting at $75,000 commensurate with experience.

We are a collective of multi-talented on and off-screen creatives from 20+ countries, united in ambition and diverse in thinking. That's why we want to offer everyone new opportunities to match their ambitions.

Check out our career opportunities here and join our talented teams around the Group.

If you like growth and working with fun, enthusiastic ambitious people, you'll enjoy your career with us!