Assistant to Department Head, Speakers Department

This is a Full Time Job

Overview

Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world's top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

The Department

Our Speakers Agents and Executives connect Actors, Directors, Coaches, Athletes, Politicians, Influencers, CEOs and Thought Leaders with strategic storytelling opportunities . CAA clients deliver compelling and often personally relevant messages at business conferences, political and social justice forums, commencement ceremonies and myriad other dynamic events . These speaking engagements are designed to enlighten and inspire, with topics including business, contemporary culture, media, wellness and inspiration, tech, advocacy, and the arts and entertainment .

The Role

CAA is seeking an Assistant to the department head in the Speakers department, based in the LA office. The ideal candidate is curious, with a breadth of interests, very organized , attentive to detail, proactive and solution-oriented . The candidate should also have a true passion and interest in serving talent clients throughout the entertainment industry, with a curiosity for a range of fields and topics in the public sphere.

Responsibilities
• Administrative duties including handling heavy phones, calendar management, scheduling travel, booking reports, preparing expense reports, and general office management tasks
• Review, write up and send out offers to clients, ensuring all pertinent information is included
• Serve as first point of contact with clients, Agents, and buyers
• Track and meticulously maintain grids of deals and execute excellent follow-up and follow through
• Assist with special projects, research and compile information, as needed

Qualifications
• 10+ months of administrative assistant experience
• Have a keen interest in working with talent across many industries as it relates to speaking engagements
• Superlative written and verbal communication is a must to be successful in this role
• Strong interpersonal skills, while understanding the importance of maintaining confidentiality
• Positive, forward-thinking, can-do attitude
• Team oriented and able to communicate and collaborate with employees at all levels
• Ability to work well under pressure with limited oversight; meet tight deadlines; manage multiple projects and expectations
• Proficiency with Microsoft Office Suite, especially Microsoft PowerPoint, Outlook, Excel and Teams
• Attention to detail, meticulous organization and problem solving skills are a must
• Involvement with a campus activities board or programming board a plus
• Experience with in-person and virtual event planning and logistics is helpful
• BA/BS Degree preferred

Compensation

The base hourly rate for this position is $22.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.