Coordinator, Speakers Department

This is a Full Time Job


Who We Are

The Role

The Speakers Department Coordinator will report to an Executive responsible for the departments contracts and accounting processes. The Coordinator will support the Contracts Team with drafting, editing, and executing speaking agreements, as well as tracking incoming funds and assisting with the internal accounting process to ensure payments are paid and received promptly.

Responsibilities
• Draft agreements for a high volume of confirmed speaking engagements and personal appearances
• Review, edit and red line agreements as needed
• Create invoices and assist in tracking monies owed for each engagement
• Create booking reports for each agreement event noting event date, commission, and other payment details
• Assist the team with vendor set up and creation with various buyer accounting systems
• Provide support across dept. for billing matters and liaise direct with accounting
• Work with internal offices, client teams and managers to obtain client materials needed for agreements and payment
• Maintain records for clients to ensure the most up-to-date information is available to all members of the dept.
• Serve as backup to the Contracts Team when necessary
• Other duties as assigned

Qualifications
• BA/BS from an accredited University or College or equivalent work experience required
• 1+ years' of experience as a paralegal, or strong interest in paralegal work
• Background in finance / accounting, or similar interest, a plus
• Organized, efficient, and detail oriented, with a sense of urgency
• Excellent communication skills (verbal and written)
• Experience that demonstrates the ability to multitask and constantly reprioritize workload
• Thrives in a fast-paced, high volume work environment
• Customer service experience
• Microsoft Word, Excel and Adobe Acrobat Pro proficient

Location

This role will be based in our Los Angeles, CA office.

Compensation

The base hourly rate for this position is in the range of $23.00-25.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.