Executive Assistant

This is a Full Time Job

The Executive Assistant to the Chief Accounting Officer & Divisional Controllers strives to anticipate needs, keep things running smoothly and clear the path for our Executives to do their best work. The ideal candidate has prior experience in a similar role, is adept at navigating a fast-paced environment and is passionate about making an impact in this role.

Responsibilities

• Organize and maintain high-volume calendars, creating efficiency and balance in daily/weekly/monthly schedules
• Handle internal and external requests for time, utilizing strong judgment in prioritization and flexibility to meet scheduling changes and shifting priorities
• Anticipate needs, problem-solve for challenges, and manage emerging issues in a proactive manner
• Coordinate heavy and complex travel including all associated logistics
• Be a collaborative and reliable cross-functional partner
• Assist with creating presentation materials and resources
• Complete monthly expense reports and other administrative tasks
• Plan and coordinate various team events
• Contribute to initiatives and projects in addition to your core role
• Perform other varying personal and professional administrative tasks as needed

Qualifications

• Bachelor's degree preferred
• Minimum of 5 years of experience as an Executive Assistant or similar role involving high-level support
• Experience in accounting preferred
• Ability to maintain confidentiality and discretion
• Strong command of the Microsoft Office suite and in particular Word, Excel & PowerPoint
• Adept at quickly learning new processes and technology.
• Excellent verbal and written communication skills
• Incredible organizational skills; must be detail-oriented
• Timely and consistent responsiveness
• Outstanding ability to prioritize and multitask
• Ability to succeed in a fast paced, highly demanding, high volume, dynamic, corporate environment
• Availability to perform job duties outside of normal office hours when necessary
• Possess a true sense of ownership and are passionate about results
• Team player and able to coordinate with senior leaders
• Must be personable and have a high level of professionalism

Demonstrated creative problem-solver