Finance and Accounting - Accounts Payable Vendor Management Associate

This is a Full Time Job

Summary
Handles a wide variety of duties relating to Accounts Payable. Ensures accuracy of vendor onboarding, supporting documentation (W-9, agreements, bank details, remittance information), goods and services provided. Works on complex assignments requiring independent action and a high degree of initiative to resolve issues. Support the Vendor Management Professional in carrying out the responsibilities of the A/P department onboarding process.

Essential Functions
• A/P (VM)
• Responsible for processing new vendor records for multiple entities
• Adhere to contractual payment terms to ensure the smooth operation of the business while maximizing early payment discounts
• Communicate with vendors and colleagues in a professional and collaborative manner
• Data analytical skills to be able to analyze prior payments and research application errors
• Sort/distribute incoming mail
• Ensure method of payment and currencies are aligned for invoice transactions
• Coordinating setting up new vendors, international & domestic
• Strong communication skills
• Strong 1099 knowledge/experience
• Disburse checks: USPS & FedEx
• Heightened ability to review and reconcile a vendor statement to the transactions in the ERP system and resolve accordingly
• General Accounting duties
• Assist and participate in the daily tracking of vendor onboarding
• Comply with all internal controls to ensure accurate financial records, particularly in relation to Corporate Signature Authority Matrix, & SOX
• Prepare and provide the requested information to external/ internal auditors.
• Ensure resolution of aged outstanding invoices still open to be paid in a timely fashion
• Assist the Accounts Payable Manager & the Vendor Management Professional in the development of Processing Procedures/SOD/Desktop procedures
• Other duties as required

Qualifications
• High school diploma or GED, Associate's degree (A.A.) preferred, 3-5 years Accounts Payable and/or General Accounting experience and/or training; or equivalent combination of education and experience.
• The ability to act responsibly and ethically when working with sensitive financial information, whether it's information for the company or for individuals.
• Comprehensive understanding of fundamental financial concepts, practices, and procedures.
• Proficiency in Excel (pivot tables, V-Lookups and formulas) and Word.
• Ability to work and contribute in a team environment.
• Strong sense of urgency and organizational skills.
• Strong verbal and written communication, analytical and problem-solving skills.
• Strong interpersonal skills – a polite and professional demeanor when working with all levels of the organization, customers or suppliers.
• Ability to work efficiently with multiple priorities and tight deadlines
• Strong attention to detail.
• Self-motivated; action oriented and able to work independently.

Compensation

The base hourly rate for this position is in the range of $24.00 - $28.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Location

This role will be based in our Los Angeles, CA office, Monday – Friday; Hybrid