Human Resources - HR Assistant, Diversity and Inclusion

This is a Full Time Job


Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA's diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world's top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

The Role

We are looking for a dynamic, organized self-starter to join our CAA Human Resources team as a Human Resources Administrative Assistant. The Human Resources Assistant is both a hands-on and strategic role that provides human resources support to our business. The role provides critical administrative support to our Global Head of Inclusion Strategy and an Inclusion and Diversity Executive in the Los Angeles office.

The Department

Our CAA Human Resources team works across the entire agency to support our people and businesses. We hire, welcome, integrate, and provide learning opportunities for our colleagues. The team provides benefits and programs to support our people and their families. Additionally, we develop systems and tools to enable CAA to operate on a global scale. We do this all while honoring and promoting our culture. Our work is guided by our commitment to CAA being a great place to grow your career.

Responsibilities

The ideal candidate must possess excellent verbal and written communication skills, have strong analytical problem solving capabilities, and demonstrate confidence in meeting tight deadlines while managing multiple projects. Attention to detail is a must. Additional requirements include:
• Manage and coordinate high volume calendaring including meeting management prioritization.
• Coordinate logistics for meetings including booking of space, assembling materials, confirming attendees and setting up video conference capabilities.
• Assist with the documentation and implementation of initiatives, policies and projects
• Support CAA colleagues globally, across various offices and functions.
• Collaborate with peers and colleagues to ensure consistent support and excellent customer service.
• Lead or participate in special projects/task forces as assigned; Keep projects on track and assist with ad hoc projects, as they arise.
• Organize department's finances, in conjunction with the department's Coordinator to maintain accurate and up-to-date records; Track all expenditures, agreements, and invoices, including outside vendors.
• Proficient in MS Office Suite, Qualtrics and/or other data systems.
• Must have the ability to interface with staff at all levels
• Must be personable, have a high level of professionalism and confidentiality, take initiative, and be a curious learner

Requirements
• One or more years of experience as an assistant
• Long-term interest in developing a career in Diversity, Equity, Inclusion, and Accessibility, Human Resources, and/or Organizational Development
• Customer service oriented
• Extremely flexible, proactive, highly organized, and the ability to easily shift priorities
• Superb multi-tasking abilities and ability to handle heavy work flow processing
• Ability to succeed in a fast-paced, demanding, high-volume dynamic corporate environment
• Ability to work well under pressure; meet tight deadlines; manage multiple projects and expectations; and maintain a sharp focus while managing competing priorities in a corporate environment
• Exceptional interpersonal and communication skills, while understanding the importance of maintaining a high level of discretion and confidentiality, strong follow through, and attention to detail
• Extremely flexible, proactive, highly organized, and ability to easily shift priorities, multi-task, and handle heavy workflow processing.