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Office Of The Chief Legal Officer - Assistant To Chief Administrative Officer
CAA
Los Angeles, CAThis is a Full Time Job
Who We Are
The Role
Assistant sought for the Chief Administrative Officer (CAO). The Assistant should be proactive and detail oriented. This role manages the office for a busy C-suite executive and lawyer. The candidate must be comfortable working with individuals in a variety of roles both within and outside of the agency. A minimum two-year commitment is requested. This is an onsite in our Century City office.
Responsibilities
• Handle high-volume calendar and schedule.
• Prepare daily ''To-Do'' Lists in addition to managing follow-up files and determining which items can be handled directly by the assistant on the executive's behalf.
• Understand the workflow relationships for the Office of the Chief Legal Officer (OCLO) and CAO, as well as the agency at large.
• Liaise with multiple external legal counsels on active litigation cases, subpoenas and contracts.
• E-file high volume of documents and send documents for e-sign as requested.
• Access and run reports on NetDocs legal database, hCue and other corporate databases.
• Organize and update hard copy files, ensuring all relevant documents are within reach.
• Organize and maintain high-volume calendars, creating efficiency and balance in daily/weekly/monthly schedules
• Handle internal and external requests for time, utilizing strong judgment in prioritization and flexibility to meet scheduling changes and shifting priorities
• Anticipate needs, problem-solve for challenges, and manage emerging issues in a proactive manner
• Provide in office coordination for large meetings, lunches and team meetings
• Coordinate heavy and complex travel including all associated logistics
• Be a collaborative and reliable cross-functional partner
• Assist with creating presentation materials and resources
• Complete monthly expense reports and other administrative tasks
• Plan and coordinate various team events
• Contribute to initiatives and projects in addition to your core role
• Perform other varying personal and professional administrative tasks as needed
Qualifications
• BA/BS from an accredited 4-year University or College preferred
• English major or other major where extensive writing is preferred
• 5+ years of relevant administrative assistant experience
• Prior agency experience is a plus, but not required
• Proficiency in Microsoft Outlook, PowerPoint, Word, Excel, Adobe Acrobat Professional, and Internet
• Must possess strong organizational, interpersonal and communication skills (including excellent phone/e-mail etiquette) and be able to manage through ambiguity effectively
• Must possess the ability to pay close attention to detail
• Must have the ability to meet deadlines and able to juggle multiple tasks simultaneously
• Strong follow-up and project management skills
• Able to work in a fast-paced and team-oriented department
• Must be resourceful and possess good judgment
• Ability to properly and discreetly handle sensitive and confidential information
Location
This role will be on-site based out of the Century City office.
Compensation: The base hourly rate for this position is in the range of $30.00 - $40.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.
Salary/Benefits
$30.00 - 40.00 per hour