Real Estate Projects Assistant

This is a Full Time Job

The primary function of the Real Estate Projects Assistant is to support the Real Estate Director on all

administrative and project-related tasks. In addition to meeting scheduling, expense reporting, and all other

typical assistant tasks, this position's tasks will include the following:
• Review draft presentation materials for accuracy
• Aggregate data and prepare initial charts or tables
• Research of project related materials or information
• Coordination of team events or travel
• Data entry, as needed

Responsibilities
• Administrative Support: Manage complex calendars, schedule meetings, and coordinate travel arrangements for the team.
• Call & Email Management: Answer and screen calls professionally, manage correspondence, and ensure timely follow-ups.
• Expense Management: Process invoices, reconcile expense reports, track project budgets, and assist in financial reporting.
• Document & File Management: Organize and maintain project documentation, contracts, and reports, ensuring easy access and version control.
• Vendor Coordination: Liaise with external vendors, property managers, and contractors to schedule meetings and manage documentation.

Qualifications
• 2+ years of experience in an administrative or support role, preferably in real estate, project management, or corporate environments.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Professional demeanor with excellent written and verbal communication skills.
• High level of discretion and ability to handle confidential information.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and project management tools.
• Ability to anticipate team needs and take proactive steps to support workflow.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• Experience in real estate, construction, or facilities management is a plus.
• Familiarity with financial tracking and budget reconciliation.
• Ability to manage multiple projects in a fast-paced environment.

Location: This is a hybrid position based out of our Los Angeles, CA office.

Compensation: The base hourly rate for this position is in the range of $22.00 - $28.00. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.