Executive Assistant, Production

This is a Full Time Job

Overview and Responsibilities

We are seeking a highly experienced Executive Assistant to join CBS Studios. This role will provide full administrative support to the EVP/Head of Production, Director of Production, and Production Manager. Additionally, the Executive Assistant will work with other show production executives as needed.

Responsibilities include, but are not limited to:
• Manage calendars for multiple execs.
• Work with productions, in tandem with execs, to onboard them to the CBS production manual and liaise with them for all production related needs.
• Continue to be aware of policy and production manual changes.
• Serve as internal Point of Contact & external liaison on a show-by-show basis as well as serve internal department needs.
• Source and set up writers’ room and assist the start of production offices.
• Locate and lease office and stage spaces for domestic and international series production.
• Maintain and share show folders for every project, on both Box and Scenechronize.
• Coordinate with production execs and department heads to make sure crew have resources and materials they need to work efficiently and effectively.
• Create, update, track and proactively maintain inward and outward-facing production resources and documents.
• Reach out for agency for head of department submissions, and track availabilities on Airtable.
• Create production calendars & production schedules for individual shows.
• Take sole charge of prep & assist with wrap; including uploading any docs handled before the show team starts to Scenechronize.
• Overseeing deliverables. Ensure all required documents are delivered to the Network at wrap.
• Assist with storage and liquidation of show assets at production wrap and ensure delivery requirements are met with the Network.

Basic Qualifications
• 2 years experience working as an assistant or coordinator in physical production at a network, studio, and/or production company.
• Proficient experience with Scenechronize, MS Word, and Excel.

Additional Qualifications
• Ability to communicate effectively, clearly, and tactfully with persons at all levels inside and outside of the company, in person, via email, on phone/text, etc.
• Experience utilizing Box, Assethub, and Airtable.
• Always represents the executive and the company in the highest regard and most professional manner.
• Ability to organize, schedule and plan effectively.
• Ability to follow-up on tasks and information with detailed accuracy and speed.
• Nimble, creative, problem-solver who can handle sensitive, timely, or complicated tasks without getting flustered.
• Curiosity about working and growing in physical production.

CBS Studios is one of the industry’s leading suppliers of programming with more than 70 series currently in production across broadcast and cable networks, streaming services and other emerging platforms.

The Studio’s expansive portfolio spans a diverse slate of commercially successful and critically acclaimed scripted programming, genre-defining franchises including the ever-growing “Star Trek” universe, award-winning late night and daytime talk shows, and an extensive library of iconic intellectual property.

ADDITIONAL INFORMATION

Hiring Salary Range: $45,000.00 - 55,000.00.

The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education.