Talent Management Assistant

This is a Full Time Job

MANAGEMENT ASSISTANT
Cinetic Media New York, NY

Cinetic Media seeks a NY-based assistant to support two senior executives, to start immediately.

This position will encompass executive assistant responsibilities for a department head and senior manager (as well as activity across the management department). Additionally, the role supports billing processes related to Management client commissions and will be responsible for organizing and tracking client data as well as payment terms for client employment.

Responsibilities include, but are not limited to:

Office Management:

• Scheduling a high volume of meetings and calls for two executives
• Interfacing and scheduling for clients
• Performing and organizing script coverage
• Tracking writers and directors
• Managing and tracking submissions for clients
• IP tracking

Client Onboarding & Communication:
• Guide clients through financial onboarding, ensuring they understand invoicing, payments, and contractual obligations
• Provide regular updates on expected revenue and outstanding payments
• Work closely with agent teams, production teams, and legal teams to ensure clients are paid according to contract terms

Financial Management:
• Summarize talent contracts to create booking reports that detail the financial terms of a project
• Monitor and follow up on outstanding balances to ensure timely collections
• Assist in preparing detailed aging reports and collections updates for managers

We seek a motivated, intellectually curious, and detail-oriented candidate with excellent organization, communication and writing skills. The position requires poise and judgement in a dynamic environment with sensitive client-related matters. Successful candidates demonstrate the ability to multi-task and problem solve as well as to discern and articulate qualities of written and produced material. Teamwork is fundamental to our culture.

BA/BS degree is required. Must have at least 1 year agency/management company/production company experience.

This is a full time position with full benefits (health/dental/vision/disability/life insurance, 401k, paid vacations) available to the employee.
Please send resumes and a cover letter.