Assistant

This is a Full Time Job

A boutique talent management company representing clients in both digital and traditional media is seeking a highly organized and proactive full-time assistant to support the President and collaborate with a small, dynamic team. This role offers an exciting opportunity to work closely with top talent in the entertainment industry, with a strong focus on the digital space.

Ideal Candidate:
We're looking for someone passionate about talent management and the ever-evolving digital entertainment landscape. The right candidate will be detail-oriented, adaptable, and capable of managing multiple responsibilities in a fast-paced environment.

Key Responsibilities:
Manage and track all incoming emails for the President.
Handle logistics and scheduling for both the President and clients, including flights, hotels, ground transportation, shoot details, event coordination, securing call sheets, and creating detailed itineraries. Experience booking travel is a must.
Coordinate and oversee all product gifting for digital clients.
Update and send invoices as needed.
Take meeting notes and distribute timely follow-ups.
Maintain and update the company's project management system (experience with Asana is a plus).

Qualifications:
1-2 years of assistant experience in an agency, studio, or management company, preferably with a focus on digital media.
Ability to work under pressure, meet tight deadlines, and manage multiple projects with competing priorities.
Exceptional organizational skills and attention to detail, especially when handling a high volume of emails and calls.
Strong interpersonal and communication skills, with a clear understanding of discretion and confidentiality.
Ability to work effectively with clients and their professional teams.
Proficiency in Microsoft Office Suite; basic Adobe Photoshop skills are a plus (for updating text in one-sheets).
Must have a valid driver's license and insurance.
Comfortable working from a home office while maintaining high levels of productivity and professionalism.

Compensation:
Salary range: $45,000 - $55,000, depending on experience.