Executive Legal Assistant, Entertainment

This is a Full Time Job

OVERVIEW: Solid, well established and premiere Transactional Entertainment-based Law practice seeks experienced candidate to provide assistance to 3 Senior Associates Work is exciting, diverse and dynamic. Office culture is inclusive, authentic and close-knit group of 50 and growing. Must have Legal experience.

RESPONSIBILITIES:
• Efficiently communicate with three attorneys, colleagues, and client teams (oral and written communications) with exceptional interpersonal and written communication skills
• Coordinate agreement approvals and execution - ensure necessary signatures are obtained
• Track transaction negotiations and documents;
• File, search and retrieve documents and correspondence using iManage document management system plus document naming protocol
• Handle word processing, employing correct grammar, spelling, and formatting
• Create spreadsheets
• Schedule calls, videoconferences, and meetings
• Process new client/matter requests
• Maintain contact lists and calendar
• Enter billable time in billing program and prepare expense reports
• Screen, direct, and prioritize incoming calls

CHARACTERISTICS FOR SUCCESS
• Must be well organized, highly efficient and pay close attention to the details
• Manage high and prioritize high volume of tasks and projects quickly; creates systems for strong follow through so nothing slips through cracks
• Resourceful and creative problem solver
• Excels when multi taking, meeting deadlines in fast paced environments
• Experience working within Entertainment a plus
• High level of integrity, discretion and handling confidential information
• Professional with a collegial manner; able to interface with clients and other professionals
• 3 years+ experience required working as a productive Legal Assistant, any music experience a plus
• Proficient in Microsoft Word. Excel, Adobe, Outlook, iManage or other document management system
• Able to prioritize urgent issues effectively, manage them proactively and a positive, can-do attitude
• BA/BS degree a plus

DETAILS
• Monday through Friday, 9:00 AM - 6:00 PM. Rare if any overtime.
• Paying up to $100k, DOE