Executive Personal Assistant for Talent/Entrepreneur

This is a Full Time Job

Job Title: Executive Personal Assistant for Talent/Entrepreneur

Location: Sherman Oaks home, Studio City Offices

Work Schedule: Monday through Friday, 9 AM - 5 PM (Occasional flexibility for events)

Travel: Openness to occasional travel preferred (to check in on homes in other states as needed)

Salary: 100K-150K DOE + Benefits

Job Description:
A busy and high-profile talent with several business ventures is seeking an organized and proactive Executive (slightly) but more Personal Assistant (EA/PA) to join their team. The ideal candidate will seamlessly support both personal and professional needs, serving as an extension of the principal in day-to-day tasks. If you're highly detail-oriented, able to anticipate needs, and enjoy creating a smooth, stress-free environment, this could be a great role for you! This is for someone who is a true doer, flexible and a team player up for anything.

Key Responsibilities:
• Stay on top of personal and business schedules, including family and children's activities.
• Communicate with agents, managers, publicists, and more on a daily basis.
• Ensure projects and tasks from meetings are completed, providing updates along the way.
• Arrange travel plans for both business and family trips, including flights, accommodations, and itineraries.
• Keep detailed lists for daily, weekly, and monthly tasks, and review them regularly with the principal.
• Handle gift shopping and thank-you notes for personal and professional contacts.
• Assist with packing and preparing for trips or shoots.
• Book appointments and stay in the know about new restaurants, exhibits, and local events.
• Be pet-friendly and help with walking dogs or managing vet appointments.
• Help manage side projects and creative endeavors, from planning to execution.
• Work with vendors and household staff to keep operations running smoothly.
• Ensure the home-based office is well-stocked and maintain a handyman list for any repairs.
• Be open to helping with seasonal decorations.

Qualifications:
• Strong written and verbal communication skills.
• Experience managing personal tasks and working with confidentiality.
• Ability to multitask and adapt to a fast-paced environment.
• Proficiency in Microsoft Office, Google Suite, Slack, Zoom, and social media platforms.
• Exceptional attention to detail, anticipating needs ahead of time.
• Patience and empathy when handling sensitive situations.
• Flexibility for occasional long hours, including evenings, weekends, and holidays when needed.