Administrative Assistant
Confidential
Los Angeles, CAThis is a Full Time Job
HOURS:
Office Mondays - Thursdays / 9am - 6pm
Work from home Fridays / 9am - 6pm
Job Summary
Entertainment Law Firm is seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Responsibilities
Answer phones and screen calls/voicemail, roll calls for the Managing Partner
Greet visitors and clients; handle direction of deliveries; maintain parking validations; check the mail and post office runs; occasional errands and office lunch orders
Meeting and schedule coordination (including conference room prep); handle calendaring and some personal scheduling for Managing Partner
File and count emails for Managing Partner's time; input time entries; maintain electronic and paper filing
Monitor Managing Partner's inbox; reply to clients as needed
Assist with the firm's social media marketing; draft copy and pull assets for projects; update firm show calendars and circulate to team
Kitchen and supply room stocking; inventory of supplies
Run conflict checks on new clients; draft new client engagement letters; open and assist with new client onboarding
Assist with booking attorney travel
General reformatting of documents as needed
Perform other duties as requested and assigned
Qualifications
Associate's degree or administrative training is preferred
Previous experience as an Administrative Assistant or in a similar position
Familiarity with standard office equipment such as printers and fax machines
Excellent computer skills and knowledge of Microsoft Office , Outlook, PowerPoint and Google
Highly organized with excellent time management skills and the ability to prioritize projects
Flexibility and ability to manage change in a fast-paced environment
Excellent oral and written communication skills
Entertainment experience a plus
Salary/Benefits
$47,000.00 - 50,000.00 per year
Competitive Compensation
Paid Time Off
Medical Insurance
FSA Plan
401k Plan
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Do not send in the body of the email. Apply Online