Administrative/Executive Assistant

This is a Full Time Job

e are looking for an experienced Executive/Administrative Assistant to join our impact-driven media company owned and operated by a multi-platinum musician. The role entails working closely with two dynamic producer/development execs in the TV/film and music industries. This is an exciting opportunity to assume a key role in managing the operations of live events, music video & podcast production, filmmaking, and creative development. We are looking for someone who is highly organized and passionate about being a right-hand C-Suite Level Assistant. The role requires a self-starter mentality, capable of navigating daily challenges independently while managing multiple facets of the executives' businesses, from development to live performances to motion picture productions. Close collaboration with both internal teams and external stakeholders is essential. We embrace an 'all hands on deck' ethos, where every team member is ready to contribute wherever needed. For our Executive Assistant, we seek a dedicated team player who is eager to tackle a broad array of responsibilities, from major projects to everyday errands.

We are looking for someone with a minimum of 2 years of experience who has supported a similar media or entertainment professional. Must live within close proximity to Los Feliz with reliable transportation.

Responsibilities:
Offer comprehensive, dedicated support to the Principal across both business operations and personal engagements
Manage complex scheduling across internal teams and external partners, serving as the primary liaison for coordination
Lead administrative support for the Executives, involving organization-wide communications and file maintenance
Maintain up-to-date awareness of all current and incoming materials, ensuring executives are promptly informed of pending items and that reviews occur in a timely manner
Manage miscellaneous personal requests and projects, assisting in coordinating household maintenance and related tasks as required
Demonstrate adaptability in a hybrid work environment, with travel required to on-set locations and occasional visits to the executive's residence
Be prepared to serve as a production assistant during film and content shoots when required
Monitor progress and manage action items for multiple projects across distinct operational areas
Occasional weekend and holiday availability

Qualifications:
Proven experience as an Executive Assistant or Personal Assistant supporting a C-level executive or renowned public figure within the entertainment industry
Prior experience as a Production Assistant or Personal Assistant on set with TV or film productions
Advanced proficiency in Google Suite
Self-directed, highly organized, and adept at managing multiple, competing priorities
Ability to oversee multiple moving parts and proactively anticipate needs
Strong team player, skilled in upward management and effective in engaging with all levels of the organization
Kind, honest, and driven - overall, you have a positive outlook and possess an unwavering optimistic attitude with a creative spirit and a passion for making cool things!
A genuine interest in film, TV, music, books, and photography is a plus!