Executive Assisant to CEO/CFO

This is a Full Time Job

Partizan Entertainment is seeking an enthusiastic Executive Assistant to the General Manager/CEO.

This role handles heavy administrative duties as well as a diverse range of office management, HR, accounting, and production-related responsibilities. The GM/CEO office is a vital part of the company's inner-workings & culture as the department that interacts with all full-time & freelance staff.

The assistant will be a vital part of the company's inner-workings & culture, as all full-time & freelance staff interact with the GM/CEO's office. Individuals in this position must be self-motivated, extremely organized, and personable.

Discretion is also essential, as this role handles sensitive information. GM/CEO needs someone she can trust to be her right hand, helping to filter and prioritize a massive amount of to-do's and meeting requests. This role is fitting for individuals interested in production and would be a good start for a future producer.

Duties include, but are not limited to:
• Scheduling and managing executive's calendar
• Answering phones & rolling calls
• Organizing physical files & maintaining digital records
• Working with accounting for expenses, payment requests, check signings, etc.
• Providing assistance with HR-related staff resources (payroll, insurance, etc.) & onboarding new hires
• Assisting other Partizan executives and the company's roster of directors
• Supporting Partizan's freelance production teams by arranging production supply deliveries, creating gift bags, and making sure all requests are addressed
• Supervising office PA's & interns
• Assisting international directors/employees with visa application processes

Desired Qualities:
• Interested in production and producing
• Self-motivated
• Highly organized
• Personable
• Dedicated
• Able to thrive in a fast-paced environment and under pressure

Qualifications:
• Previous assistant experience / industry experience is strongly preferred but not required

Role is in-person on-site 5 days/week 9am-6pm with a 1hr lunch break.

Additional Comments:
Established in 1991, Partizan is one of the industry's leading content creators for music videos, commercials, documentaries, feature films, animation, digital and branded content for online as well as interactive events and installations.

Partizan was listed on the 2015, 2018, 2019 and 2020 Production Company A-List, published by Creativity/AdAge. Previously, Partizan won the coveted Palme d'Or prize at Cannes and was twice listed Best Production Company of the Year by the Gunn Report.