Executive Assistant

This is a Full Time Job

This Executive Assistant role serves as the liaison to the Managing Partner. An ideal candidate has experience assisting a C-Suite executive, is very organized and meticulous, capable of adapting to a fast-paced schedule and has a desire to explore the Commercial/Branded Content and Music Video production industry.

Responsibilities:
Manage the calendar and daily schedule of the Managing Partner, including personal and professional obligations. Organize/schedule meetings and appointments for the MP.
Track and categorize the email inbox for the MP
Keep up-to-date on all projects the MP is Executive Producing, including knowing contact details for relevant crew/talent/etc.
Communicate closely with the Digital Media and Sales Manager regarding job leads and be up-to-date on current/incoming jobs. Follow all sales leads that come in and create incoming job folders with relevant information for the MP
Take detailed notes for MP on all calls
Book and coordinate all travel, personal and professional, and create itineraries for both Managing Partners (and Executive Producers/Directors as needed).
Personal Tasks including managing the kids calendar, house repairs, and returns
Assist financials for the MP
Answer the direct line to the MP
Upkeep physical files for the MP and sort as they come in
Coordinate large-party dinner reservations for commercial agency clients
Reconcile corporate AMEX cards for the MP
Digitally file and maintain the Box cloud storage database for all jobs/projects
Coordinate all internal calendars for Superprime

Qualifications
Experience at an agency/studio/production company in an assistant role, preferably to an Executive of C-Suite professional
Experience booking corporate travel and generating itineraries
Knowledge of the Google Suite applications, including GDocs, GCal, GSheets, Zoom, and Box/Dropbox.
Strong attention to detail and ability to navigate shifting priorities.
Knowledge of Mac/Apple products and ability to troubleshoot as needed
Flexibility to work on the schedule of the MP, whether on weekends or outside of business hours
Interested in learning about Commercial/Branded Content and Music Video production