Client Services and Production Assistant

This is a Freelance Job

The Client Services Production Assistant provides help with the organization and running of the daily administrative operations of a post-production edit house. This position requires a hard-working, industrious professional who consistently delivers superb client services, and has a desire to learn and grow in the post-production world. This position is a hybrid position, with hybrid work available per client and office needs.

Job Duties & Responsibilities:
Assist the Head of Production, Producers, and Post-Production Coordinator with day-to-day operations.
Enter data into production tracking software.
Transcribe meeting notes.
Assist with processing billing for vendors.
Archive post-production files within specific online directory structures.
Assist with preparing for presentations, special events, and meetings.
Provide administrative and production coverage including shuttling drives, scheduling meetings, managing documents and other administrative duties as needed.
Order and restock office and grocery supplies as needed.
Run for lunch, snacks, and coffee as needed, as well as prepare client happy hours and refreshments for clients and crew.
Attend to client and crew needs as needed, including preparing and maintaining edit bays, setting up and tearing down equipment, and any other client needs that may arise.
Complete expense reports for food and purchases.

Qualifications:
Valid driver's license and own mode of transportation required.
Previous office or project organization experience, or relevant administrative and/or production role.
Highly resourceful, diligent, and organized with excellent interpersonal and written communication skills.
Ability to work well under pressure in a fast paced and flexible environment, and maintain a positive can-do attitude.
Must be willing to take direction and multitask effectively.
Ability to work independently and set appropriate priorities.
Punctual and dependable with excellent time-management skills.
Proficiency in Google Suite required, working knowledge of post-production and/or production preferred.
Bachelor's degree or equivalent preferred.