Executive Assistant
Entertainment Tonight
Los Angeles, CAThis was removed by the employer on 3/14/2022 9:01:00 AM PST
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This is a Full Time Job
Executive Assistant
Entertainment Tonight
CBS Media Ventures
Job Summary:
Entertainment Tonight is looking for an Executive Assistant to support the Executive Producer. The ideal candidate will have superior organizational and communication skills; be highly motivated and detail-oriented; and can remain calm under pressure. Job responsibilities include standard assistant duties, team coordinating, and other department administrative needs. This position requires work on multiple tasks and projects at the same time, in a fast-moving, high-energy and ever-changing production environment.
Responsibilities:
Manage complex scheduling and coordinates meetings with internal and external parties utilizing multiple calendars, and anticipating problems and conflicts in advance
Manage heavy call volume, rolling calls, etc.
Maintain contact lists, meeting attendee email groups and meeting agendas
Coordinate travel schedules and arrangements for both international and domestic travel
Prepares, processes and tracks expense reports
Composes and type routine e-mail correspondence, ensuring timely and effective communication
Assist other departments members as necessary
Plan and prepare meeting rooms/meetings with internal teams and third parties
Provide additional office support such as distributing mail, filing, faxing, photocopying, scanning and tracking documents, ordering supplies, and processing purchase orders
Circulate confidential and timely information and materials to the appropriate parties
Research potential projects and upcoming meeting participants
Be on site to assist EP and help with production needs
Run errands as requested
Desired Characteristics:
Demonstrate initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high level executives, clients, employees and business associates both internal and external
Detail Oriented - Pays attention to multiple details and multiple tasks while minimizing errors
Must be organized in approach and execution of work. Proven experience in multi-tasking and working with multiple people and priorities, while delivering on high quality results and follow through
Demonstrate ability to work on a team and willingness to give assistance to co-workers in other areas
Must be able to maintain department business with the utmost confidentially
A positive attitude and demonstrates experience working in a rapidly changing business environment
Basic Qualifications:
Working knowledge of production operations
Strong understanding of Google docs, Outlook, and Zoom
Strong organizational skills and attention to detail, ability to multi-task and organize multiple projects, with excellent follow through
Strong communication skills, with an ability to interface with internal and external executives and colleagues in a collaborative and problem-solving fashion
Strong people skills, including the ability to work effectively as part of a team and with professionals at all levels.
Required Education:
Bachelor's degree or other film/television-related experience preferred
Additional:
This is a full time in-person position in Los Angeles, CA
Entertainment Tonight is a multi-platform entertainment news brand, with a cross-screen portfolio that includes the #1 entertainment newsmagazine on television with nearly 4 million viewers daily, the 24/7 streaming network ET Live, and a top entertainment news network online, delivering more than 150 million video views per month. ETonline.com averages 20 million monthly unique visitors in the U.S. per comScore, while ET's social audience reaches more than 70 million U.S. users monthly. ViacomCBS is an equal opportunity employer (EOE) including disability/vet.