Executive Assistant

This is a Full Time Job

Member Summary:

Quick Summary (full description below):
Entertainment Tonight seeks an Executive Assistant to support the Executive Producer, handling scheduling, communication, and office administration within a fast-paced production environment.

Years of Experience Required: Not mentioned
Salary: $22.00 - $25.00 per hour
Required Experience: Production operations, proficiency with Google Docs, Outlook, and Zoom
Preferred Skills/Experience: Bachelor’s degree or film/television-related experience, prior administrative or assistant experience in entertainment
Workplace Requirements: In-office, on-site support required
Education Requirements: Preferred: Bachelor’s degree or relevant film/television experience
Hard Skills Required: Calendar management, travel coordination, expense processing, Google Docs, Outlook, Zoom
Soft Skills Required: Strong organizational, communication, and interpersonal skills; ability to prioritize, attention to detail, professionalism, confidentiality
Benefits: Not mentioned

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Full Posting:

Entertainment Tonight
Executive Assistant to the Executive Producer
Location: Not mentioned

Description:
The Executive Assistant will support the Executive Producer of Entertainment Tonight, handling essential administrative tasks in a high-energy, fast-paced production environment. Responsibilities include managing schedules, coordinating meetings, travel arrangements, expense tracking, and other office support tasks.

Key Responsibilities:
• Manage complex schedules and coordinate meetings with internal and external parties, anticipating potential conflicts.
• Maintain contact lists, email groups, and meeting agendas.
• Coordinate domestic and international travel arrangements.
• Prepare, process, and track expense reports.
• Compose routine email correspondence to ensure timely communication.
• Provide support for other senior leaders as necessary.
• Set up and prepare meeting rooms for internal and external meetings.
• Circulate information and materials to relevant parties.
• Conduct research for potential projects and upcoming meetings.
• Assist the Executive Producer on-site with production needs and errands.

Qualifications:
• Working knowledge of production operations.
• Proficient in Google Docs, Outlook, and Zoom.
• Bachelor’s degree or film/television-related experience preferred.
• Initiative and self-starter attitude with strong organizational skills and attention to detail.
• Effective written, verbal, and interpersonal communication skills; professionalism with high-level executives.
• Ability to handle department business confidentially and adapt to a rapidly changing environment.
• Interest in entertainment news.

Compensation:
$22.00 - $25.00 per hour, with pay varying by location and candidate qualifications.