Executive Assistant

This is a Full Time Job

Member Summary:

Quick Summary (full description below):
The Executive Assistant at Femme It Forward will provide administrative, booking, and creative support to the President & CEO, assisting with tasks such as scheduling, travel arrangements, event bookings, and managing company documentation.

• Salary: $20.90 - $26.12 per hour
• Workplace Requirements: Full-time (40 hours/week), temp to hire, based in Beverly Hills, CA; must be highly organized and able to handle a fast-paced environment.
• Years of Experience Required: Minimum 2 years of administrative assistant experience, preferably in the music industry.
• Education Requirements: Bachelor's Degree or equivalent preferred.
• Hard Skills Required: Proficiency in MS Office, Adobe Creative Suite, and booking systems (e.g., ROME, Box, Ticketmaster).
• Soft Skills Required: Strong organizational skills, attention to detail, excellent communication, and ability to multitask.
• Preferred Skills/Experience: Experience in live music, touring, and booking.

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Full Posting:

Executive Assistant – Femme It Forward
Location: Beverly Hills, CA
Compensation: $20.90 - $26.12 per hour

Job Summary:
Femme It Forward, a joint venture with Live Nation, is seeking an Executive Assistant to support the President & CEO. The role includes providing administrative, booking, and creative support for the company's music festivals, concerts, comedy shows, and other events. This is a full-time (40 hours/week), temp-to-hire position with an initial three-month period.

Key Responsibilities:
• Assist the President & CEO with administrative tasks, including scheduling meetings, managing calendars, and handling correspondence.
• Arrange travel, accommodations, and transportation for executives and talent.
• Track expenses and prepare detailed expense reports.
• Support event booking by drafting artist offers and coordinating with talent, agents, and managers.
• Maintain internal documentation, booking systems, and event schedules.
• Organize event show files and manage ticket buys and orders.
• Provide account management and on-site event activation support.
• Assist in creating marketing assets such as pitch decks, artist one-sheets, and newsletters.
• Help manage the social media editorial calendar and community engagement.
• Prepare meeting agendas and distribute notes.
• Handle other special projects as assigned by management.

Required Qualifications:
• Minimum 2 years of administrative assistant experience, preferably in the music industry or live events.
• Proficiency in Microsoft Office and Adobe Creative Suite.
• Familiarity with booking systems like ROME, Box, and Ticketmaster.
• Superior organizational skills, with attention to detail and the ability to manage multiple tasks in a fast-paced environment.
• Excellent communication skills, both written and verbal.

Preferred Qualifications:
• Experience in live music, touring, or booking.
• Strong interest in social media and creative marketing.

This role offers the opportunity for full-time employment after the initial three-month period, based on performance and business needs.