Agency Coordinator

This is a Full Time Job

Support Artist Manager in administrative tasks and general talent management

Perform general administrative tasks such as organizing artists' calendars, sending call sheets, creating deal memos, travel itineraries, and reconciling department and artist expenses.

Organize artists' travel and work schedules.

Facilitate holds and bookings for artists.

Log booked jobs and sponsorships into the internal database system.

Communicate with clients, agents, managers, and celebrity clientele while maintaining a high level of confidentiality and discretion.

Multitask and prioritize effectively to manage 300+ emails per day in an extremely fast-paced environment.

Manage the artists' assistants by sending call sheets and sharing production contact information.

Requirements:

Must be available 40+ hours per week and on-call after hours and weekends.

Must be based in the Los Angeles area, with onsite presence required 3 days per week in Beverly Hills, CA.

Must be extremely detail-oriented, self-motivated, punctual, friendly, and professional.

Proficiency in Microsoft Office, Outlook, MacOS, and Google Workspace is required.

Agency experience is a plus.