Booking Coordinator

This is a Full Time Job

Booking Coordinator - Frank Productions

Frank Productions is looking for a full-time Booking Coordinator to join our team in Charleston, SC. We are committed to Diversity, Equity, and Inclusion and encourage talent from all backgrounds to apply.

Located in Madison, WI, Frank Productions was established in 1964 and is one of the largest concert promotion companies in the United States. Frank Productions, a joint venture partner with Live Nation, offers full-service concert promotion involved in every facet of live entertainment events, including talent buying, production, ticketing, marketing, sponsorships, and special events. We produce and promote events in arenas, performing arts centers, theaters, clubs and other venues across the U.S. We operate offices and venues in Madison, WI, Nashville, TN, Columbia, MO, and Charleston, SC.

WHAT THIS PERSON WILL DO
• Manage the Special Event, local, and branded buying with assistance from the Sr. Market Director
• Responsible for show and event-related documentation such as invoicing, deposits, contracts, insurance, and advancing
• Build show offers within company booking system
• Oversee and manage settlement workbooks as assigned
• Responsible for the organization of assigned show electronic files
• Act as liaison between client and venue prior to the event, including managing client walkthroughs and communication
• Facilitate communication of pertinent show information between all departments
• Work closely with vendors to coordinate any venue details for events
• Generate and manage event contracts according to company practices
• Facilitate communication of pertinent show information both internally and externally
• Actively pursue relationships with local businesses in order to market venues
• Actively develop the local and regional artist roster
• Oversee company systems for merch management and fulfillment
• Answer incoming calls and receive visitors
• Open, sort, and distribute incoming correspondence
• Participate in weekly Booking meetings and quarterly Special Event meetings
• Research and provide feedback and data on potential clients and shows
• All other duties assigned

WHAT THIS PERSON WILL BRING
• Applicable experience with project management, administrative support, talent buying, or similar skills
• An avid interest in music with knowledge about artists and genres
• Willingness to occasionally work unconventional hours as job duties demand
• Very occasional travel may be required
• Ability to meet set deadlines and practice excellent time-management skills
• Ability to work independently and solve problems using sound decision-making skills
• Ability to navigate social media channels and other relevant tools and software
• Excellent organizational skills and significant attention to detail
• Ability to communicate effectively in a team environment that includes in-person collaboration, group e-mails, and instant messaging
• Ability to adapt and be flexible
• Professional and friendly demeanor
• Excellent written and verbal communication skills
• Committed to learning, and fostering an environment of diversity, equity, and inclusion
• Proficient with Microsoft Office

PHYSICAL DEMANDS AND WORK ENVIRONMENT
• Extended periods of sitting at a computer station or work desk
• Performs duties while standing and walking, including ascending and descending stairs
• Utilization of hands and fingers to operate computers and office equipment
• Lifts up to 20 pounds
• Crouches, kneels, bends, and reaches frequently
• Regularly exposed to large crowds and high volumes of noise
• Occasionally works in outdoor conditions
• Requires extended work hours

This position is expected to work forty (40) hours per week or more. This position is an at-will position, meaning that either party may terminate the employment relationship at any time without notice or cause.

The benefits package includes paid time off (PTO), parental leave, Life Insurance, and Employee Assistance Program (EAP) and the eligibility to participate in the following programs: Health Insurance, Dental Insurance, Vision Insurance, Flexible Spending Accounts (FSA, Dependent Care), and our 401(k) program.

Frank Productions is an equal opportunity and affirmative action employer and believes in equal opportunity for all employees and applicants. Accordingly, all employment decisions are based on the principles of equal opportunity. These decisions include recruitment, selection, promotion, transfer, discipline, compensation, benefits, training and other personnel actions involving persons in all job titles and we take affirmative action to ensure that they shall occur without regard to race, color, religion, sex, age, national origin, disability, genetic information, less than honorable discharge, military status, sexual orientation, gender identity, physical appearance, creed, ancestry, income level or source of income, marital status, student status, arrest and conviction records, use of honesty testing, pregnancy, childbirth, pregnancy-related conditions, the use or nonuse of lawful products off the employers' premises during non-work hours, declining to attend meetings or participate in communications about religious or political matters or any other characteristic protected by law.