Executive Assistant, HBO Documentary

This is a Full Time Job

Member Summary:

Quick Summary (full description below):
HBO Documentary Programming is seeking an Administrative Assistant to support an executive and the documentary department, handling scheduling, communication, and coordination in a fast-paced environment.

Salary: $46,417.00 - $86,204.00 per year
Workplace Requirements: NY-based with a hybrid work schedule
Years of Experience Required: 2-4 years as an administrative assistant in the entertainment industry
Education Requirements: Bachelor's degree preferred
Hard Skills Required: Proficiency in Microsoft Office, Google Suite, Slack, Teams, Zoom; experience with scheduling, database management, and creating presentation decks
Soft Skills Required: Organizational skills, communication, collaboration, problem-solving, multitasking, confidentiality
Preferred Skills/Experience: Experience with cable/broadcast/streaming outlets, documentary production, familiarity with AirTable and Monday.com

Full Posting:

Position Summary:
This position will support an HBO Documentary Programming executive and the larger documentary department. Candidates must have outstanding organizational, communication, and multi-tasking skills, as well as present utmost professionalism with colleagues and when working with all levels of internal management, outside producers, and talent in a fast-paced, demanding environment. HBO Documentary Programming is seeking a positive team player who is proactive, detail-oriented, highly organized, a clear communicator, and a quick-thinking problem solver. The team culture values enthusiasm, collaboration, and respect for colleagues.

Your Role Accountabilities:
• Provide administrative support, including high-volume scheduling and maintaining complex executive calendars in collaboration with other administrative staff in the unit; arranging executive and talent travel, scheduling calls, video conferences, and meetings; processing expense reports; screening and logging phone calls and emails. Other administrative and clerical duties and projects as assigned.
• Maintain tracking systems and databases for festivals, awards, programming, delivery schedules, and contacts.
• Collaborate closely with assistants and executives across various departments such as production, marketing, media relations, events, and content planning.
• Communicate with high-level talent and external partners.
• Screen projects and provide coverage.
• Track industry and competitive landscape.
• Assist in screening events at HBO and outside venues.
• The position is NY-based, currently with a hybrid work schedule.

Qualifications & Experience:
• 2-4 years of prior experience as an administrative assistant in the entertainment industry required.
• Prior experience with cable/broadcast/streaming outlets and/or documentary production/programming preferred.
• Sharp writing and organizational skills.
• Top-notch communication skills and a propensity to collaborate.
• Possess good judgment, the ability to prioritize, and execute assignments with precision and accuracy.
• Maintain a high level of confidentiality and diplomacy.
• A tenacious problem-solver, meticulous project manager, and collaborative team player who brings enthusiasm and positivity to a dynamic environment.
• Ability to multi-task and work well under pressure.
• Proficiency in Microsoft Office, Google Suite, and virtual workspace essentials like Slack, Teams, and Zoom. Familiarity with AirTable and Monday.com is a bonus.
• Proficiency in creating presentation decks for internal and external partners.
• Bachelor's degree preferred.

Compensation:
Pay Range: $46,417.00 - $86,204.00 per year. Actual salaries will vary based on factors including experience, location, and performance. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards.