Video Production Assistant

This is a Full Time Job

Hearst Magazines is hiring a Production Assistant to help both on set and with office needs. The ideal candidate should be quick on their feet, detail oriented, able to work in a fast-paced environment, and have experience managing multiple projects simultaneously. This role will be primarily in-office (minimum of 3 days a week, sometimes more if shoot schedules require) – flexibility with hours and working occasional weekends is a must.

This role will report to the Director of Video.

RESPONSIBILITIES

Responsibilities:
• Assist in managing calendars across all levels of production via Airtable – including pre-pro, production, and post
• Manage calendars, coordinate internal and external meetings through Microsoft Outlook
• Liaise with West Coast team to ensure all calendars are synced
• Assist with expenses and budget tracking
• Assist with shoot paperwork and releases
• Assist with pulling and shopping for props for shoots, as well as other shoot-related runs (dropoffs/pickups)
• Transcribe interviews as needed
• Assist on set during shoots (including addressing last minute requests, printing creative and question cards, adjusting décor, lunch/coffee/crafty runs, organizing the green room, and more)
• Prepare creative info sheets and celeb research packets for upcoming shoots
• Assist in pulling b-roll and miscellaneous assets
• Assist with upload needs across platforms

QUALIFICATIONS

Requirements:
• At least two strong internships
• Bachelor's degree in video production or related field
• Extreme organization is a must for this role, as it will be working across multiple different departments
• Ability to multi-task and wear many different hats
• Ability to independently problem-solve
• Must be pop-culture obsessed and dialed into the celeb zeitgeist/social media ether
• Must be willing to work flexible hours, including occasional weekends
• Prior experience working with A-list talent a PLUS
• This position is based in the NYC office 3 days a week minimum, no exceptions.

Preferred:
• Knowledge in Frame.io, Google Suite, Airtable, Microsoft Outlook, and Concur are preferred but not required

This is a position covered under the Writers Guild of America, East, Collective Bargaining Agreement.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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