Executive and Personal Assistant/Office Manager
Insignia Films
Brooklyn, NYThis is a Full Time Job
Executive and Personal Assistant /Office Manager
Insignia Films is looking for an in office manager/executive assistant to begin on/around January 15. This role is fundamental to the company's day-to-day operations, and includes assisting on a wide spectrum of responsibilities. Candidates should be focused, driven, able to manage their own time with the ability to multitask. Responsibilities include but are not limited to:
-Office management, ensuring that all office needs are met
-Assisting directors and producers with day-to-day administrative tasks
-Production support, including transcription, booking travel, meals and helping secure film locations
-Handling vendor relations, invoices and expense reports and coding monthly credit card reports
-Filing and reporting with guilds, including the DGA and WGA, for new projects and Pension & Health
-Hiring and managing interns
-Managing social media accounts
-Maintaining and editing the company website
-Personal assistant duties to the three executives of the company, including helping troubleshoot software or logistical issues, managing their schedules, and booking travel
This person will be the manager of the office and is expected to be on-site every day. The office is located at 277 Halsey Street Brooklyn, NY. In addition to the duties listed, other tasks may be assigned as needed. This is an entry-level position, but experience in the creative arts, specifically in administration, is preferred.
Salary/Benefits
$1,000.00 - 1,000.00 per week
Additional Information
Insignia Films is committed to actively recruiting from a diverse pool of applicants. We encourage candidates from groups underrepresented in the film industry to apply. Applicants should send a cover letter and resume to the email listed.
Insignia Films is committed to creating quality content that deepens our understanding of the human experience - challenging perspectives through the stories we tell and the voices that tell them. We make films that matter and that consistently reach audiences across the political and cultural spectrum on platforms including PBS, The New York Times, National Geographic, HBO, HULU, Netflix, and Disney+. Our documentary, Ailey, premiered at Sundance and was celebrated by The New York Times as a portrait that ''feels as poetic and nuanced as choreography itself.'' The Times also celebrated American Veteran, our limited series with a companion podcast, because ''it asks civilians to walk a mile in veteran boots, and it lights a path for the journey.'' Following the sold-out TIFF premiere of our latest film Free Money, about the world's largest experiment in Universal Basic Income, IndieWire described it as ''a penetrating and absorbing siren of a movie.''
Led by Stephen Ives, Amanda Pollak and Lauren DeFilippo, Insignia's team has been recognized with Primetime Emmys and honors from the Directors and Writers Guilds of America for their meticulously crafted, immersive, character-driven narratives - that respect their subjects, captivate their audiences, and never lose sight of the core mission, to reveal the essential issues and struggles of our time with complexity and compassion.
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