Associate Concert Producer

This is a Full Time Job

Insomniac - Associate Producer

THE ROLE

The Associate Producer takes a key partnership role with the concert leadership team in the planning and execution of assigned concerts. The associate producer potentially directly produces concerts from 500 - 5000 attendees. The training and development in this role will position this team member to step up to the lead producer of these larger events. This is a hybrid role and required to be in office as needed and various on-site event locations.

RESPONSIBILITIES
• Maintain day-to-day flow of projects in production and operations
• Create and maintain project timelines
• Maintain changes in operational documents such as pressure points manager assignments, command post dispatch guide, meeting agendas and notes.
• Partner with Concert Producer on maintaining budget updates and collect information from department heads
• Oversee post show invoice review and submission as required
• Oversee ancillary areas such as sponsorship activation coordination and potentially other opportunities that become available as needed
• Help facilitate after action meetings and collect show data with Concert Project Managers to create useful document for future planning
• Liaise between Producers and department heads to ensure all event directives are achieved
• Provide clear, concise communication with all relevant stakeholders as directed
• Source and procure various onsite assets
• Partner with team and manage the key concert team to produce the highest quality concerts in the industry
• Partner with team to create budget and then manage all production related department heads with planning and spending per budget
• Partner with the creative team and the CAD designer to create concert layout that optimizes the space and allows for an exceptional experience and flow
• Issue concert org chart and confirmation sheet with project manager
• Oversee and ensure all event permits are obtained
• Ensure that a contact grid is created and delivered to the command post so that issues are resolved in real time and not just discussed in after action meetings as unresolved issues during the event
• Partner with local agencies in planning phase and throughout event. Must coordinate group all agency meetings to include these agencies and key operational leads from Insomniac
• Keep a solid relationship with city, venue and other relevant stakeholders to ensure that Insomniac's reputation is held highly
• Oversee event capacities and ensure safety and comfort of headliners are always considered while also creating best possible experience
• Establish and maintain a strong relationship with the venue and local agencies involved in each event
• Partner event and security operations team to issue the Concert Operations & Emergency Action Plan to include all pertinent information for event operational control and emergency planning. This is to include a Severe Weather Action Plan
• Serve as main point of contact for venue (as needed)
• Create agenda and lead team in regular Production & Operations meeting for assigned concerts
• Other special projects and tasks as assigned as needed
• Travel may be required (economy)
• Recruit, train and onboard members on the team both directly and partnering teams
• Train and provide support in onboarding team members, clients, vendors and partners when needed
• All other projects and initiatives as identified

QUALIFICATIONS
• 5+ years' experience in live event planning and producing
• Proven ability to manage teams for planning and building events or music concerts
• Proven ability to develop and execute staff training sessions
• Sterling reputation for excellence in the required role with at least five top notch references
• Proficiency in spreadsheets
• Must be motivated with an ''Everything is possible'' attitude
• Must be an active problem solver, instilled with a sense of urgency for projects large and small

WORK ENVIRONMENT
• Must be willing to travel domestically and internationally
• Must be able to tolerate loud noise levels and drastic temperature climates while working on site at various event location
• Ability to manage multiple projects and requests against multiple tight deadlines and timelines at once
• May work in drastic temperature climates
• Must be willing to work during evening and weekend hours, as required, to meet deadlines
• Must be able to move around site grounds for long periods of time
• Position will expose candidate to sensitive company information and so must maintain strict confidentiality
• Must exercise utmost discretion in dealing with staff, vendors and business associates in dealing with sensitive matters
• Must be willing to travel to work during holidays, evening and weekend hours, as required, to meet deadlines
• Must be able to work in open concept office space

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to p

[more...]