Travel Coordinator

This is a Part Time Job

Insomniac - Seasonal Travel Coordinator 2025

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THE ROLE
Insomniac is looking for a Travel Coordinator to provide administrative support for our festival travel operations.This role requires exceptional organizational abilities, a sharp eye for detail, and the capacity to work under
pressure, often managing multiple travel schedules simultaneously. Travel Coordinators play a pivotal role in ensuring a seamless travel experience while adhering to company policies, budget constraints, and the preferences
of travelers. They serve as the central point of contact for all travel-related matters, ensuring that logistics are handled efficiently and that travelers feel supported throughout their journey. This position will report to the
Project Manager, Travel. This is not a remote position.

RESPONSIBILITIES
• Maintain, file, and organize office and festival paperwork.
• Aid in the travel planning and approval process.
• Support Accounting activities (credit card authorizations, reconciliation reports, etc…)
• Support communications between Insomniac and 3rd party travel vendors.
• Provide support for the online booking tool to end users
• Create and maintain files per show for all travel needs/moves.
• Be the secondary point of contact for all travel inquiries
• Support vendor relations
• Maintain relations with departments to ensure travel needs are met
• Support data analysis for travel history and reports
• Train and provide support in onboarding team members, clients, vendors and partners when needed
• All other projects and initiatives as identified

QUALIFICATIONS
• 2+ years experience in administrative tasks.
• Must be competent in problem-solving issues related to mobile devices as well as Mac and PCs.
• Must be proficient in Microsoft and Google operating systems
• Must have strong communication skills, both verbal and written.
• Must be able to think through, evaluate and solve problems logically and efficiently.
• Must have exceptional organizational skills and meticulous attention to detail.
• Must conduct all matters and communications in a professional and courteous manner as a representative of the company.
• Must be motivated with an ''Everything is possible'' attitude.
• Must be an active problem solver, instilled with a sense of urgency for projects large and small.

WORK ENVIRONMENT
• Must be willing to travel to work during holidays, evening and weekend hours, as required, to meet deadlines
• Must be able to tolerate loud noise levels and drastic temperature climates while working on site at various event location
• Must be able to work in open concept office space

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs,