Administrative Assistant
Lionsgate
New York, NYThis is a Full Time Job
Member Summary
- Salary: $52,000 - $56,000
- Workplace Requirements: In-office position in STARZ’s New York office.
- Years of Experience Required: 2 years of administrative experience.
- Education Requirements: Bachelor’s degree or equivalent experience.
- Hard Skills Required:
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Proficiency in Google G Suite tools (Docs, Sheets, Slides)
- Competency with modern communication tools such as Zoom, Teams, Slack
- Proficient in complex calendar management
- Experience with travel arrangements and expense report preparation
- Soft Skills Required:
- Exceptional communication, time management, and organizational skills
- Detail-oriented and able to meet deadlines
- Ability to multi-task and prioritize effectively
- Strong problem-solving skills
- Professional demeanor and discretion in handling confidential information
- Ability to work under pressure and manage last-minute changes
- Preferred Skills/Experience:
- Passion for entertainment, television, media, and pop culture
- Knowledge of SAP/Concur and AirTable
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Full Posting
Administrative Assistant Job Details | Lionsgate
Compensation: $52,000 - $56,000
Summary of Position
The Administrative Assistant will handle the day-to-day administrative duties for two executives: the Senior Vice President, Publicity, Events, and Awards, and the EVP, Insights & Analytics in STARZ’s New York office. This role offers a great opportunity to join a collaborative, high-functioning team with room for professional growth. Our ideal candidate is a resourceful problem-solver and relationship builder with a can-do attitude and a desire to learn and grow.
This role requires a detail-oriented planner with excellent verbal and written communication skills who can respond effectively and efficiently. The successful candidate will demonstrate the ability to proactively anticipate needs and maintain a high level of professionalism. Managing complex calendars and scheduling will demand attention to detail and superb time management and organizational skills.
Responsibilities
- Manage complex calendars and scheduling for two executives, coordinating extensively between internal and external stakeholders across NY, LA, and the UK.
- Communicate comfortably with assistants of high-level executives, showrunners, talent representatives, etc., while maintaining a professional demeanor.
- Handle general assistant duties including scheduling conference calls/zooms, meetings, compiling documents, creating and distributing agendas, creating travel itineraries, ordering office supplies, and managing newspaper/magazine deliveries.
- Arrange domestic and international travel for the two executives, including booking airfare, hotels, and cars; and support talent travel for the publicity department as needed.
- Prepare and submit expense reports, scan receipts, code documentation for corporate submission.
- Provide departmental administrative support and manage projects as assigned, including staffing red carpet premiere events, screenings, panels, NY Comic Con, Tribeca Film Festival, PaleyFest, etc.
- Submit and process invoices and manage departmental accruals.
- Partner closely with C-Suite executive assistants and assistants across the company, including those for talent and executive producers in Santa Monica, NYC, and internationally.
- Serve as a trusted partner to the executives, exercising good judgment.
- Must be proficient in Outlook and comfortable navigating various software applications.
- Organize meetings, including booking conference rooms, ordering catering, and creating itineraries.
- Receive and process departmental invoices, working with accounting and finance to ensure expenses are accurately reflected in department budgets.
Qualifications and Skills
- Bachelor’s degree or equivalent experience.
- Minimum of 2 years of administrative experience.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google G Suite tools (Docs, Sheets, Slides).
- Competency with modern communication tools such as Zoom, Teams, Slack.
- Exceptional communication, time management, and organizational skills.
- Detail-oriented with the ability to meet deadlines.
- Capable of multi-tasking and prioritizing to ensure accurate and timely completion of assignments.
- Comfortable managing multiple projects and adapting to last-minute changes with a calm, professional demeanor.
- Thrives in a fast-paced environment with excellent problem-solving skills.
- Resourceful and eager to implement new organizational processes.
- Requires discretion in handling confidential information.
- Forward-thinking and a creative problem solver.
- Effective collaboration with other assistants throughout the organization to achieve objectives.
Nice to Haves
- Passion for entertainment, television, media, and pop culture.
- Knowledge of SAP/Concur and AirTable is a plus!
Salary/Benefits
$52,000.00 - 56,000.00 per year
Our Benefits
• Full Coverage – Medical, Vision, and Dental
• Work/Life Balance – generous sick days, vacation days, holidays, and Impact Day
• 401(k) company matching
• Tuition Reimbursement (up to graduate degree)
Compensation
$52,000 - $56,000
Additional Information
EEO Statement
Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.
About STARZ
STARZ (www.starz.com), a Lionsgate company, is a leading media streaming platform committed to delivering premium content that amplifies narratives by, about and for women and underrepresented audiences. STARZ is home to the highly rated and first-of-its-kind STARZ app that offers the ability to stream or download STARZ premium content, as well as the flagship domestic STARZ® service, including STARZ ENCORE, 17 premium pay TV channels, and the associated on-demand and online services. STARZ is available across digital OTT platforms and multichannel video distributors, including cable operators, satellite television providers, and telecommunications companies. In February 2021, STARZ launched #TakeTheLead, a multi-faceted and innovative inclusion initiative expanding its existing efforts to improve representation on screen, behind the camera and throughout the company.