Administrative Assistant

This is a Full Time Job

Member Summary

• Salary: $52,000 - $56,000
• Workplace Requirements: In-office position in STARZ’s New York office.
• Years of Experience Required: 2 years of administrative experience.
• Education Requirements: Bachelor’s degree or equivalent experience.
• Hard Skills Required:
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Proficiency in Google G Suite tools (Docs, Sheets, Slides)
- Competency with modern communication tools such as Zoom, Teams, Slack
- Proficient in complex calendar management
- Experience with travel arrangements and expense report preparation
• Soft Skills Required:
- Exceptional communication, time management, and organizational skills
- Detail-oriented and able to meet deadlines
- Ability to multi-task and prioritize effectively
- Strong problem-solving skills
- Professional demeanor and discretion in handling confidential information
- Ability to work under pressure and manage last-minute changes
• Preferred Skills/Experience:
- Passion for entertainment, television, media, and pop culture
- Knowledge of SAP/Concur and AirTable

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Full Posting

Administrative Assistant Job Details | Lionsgate

Summary of Position

The Administrative Assistant will handle the day-to-day administrative duties for two executives: the Senior Vice President, Publicity, Events, and Awards, and the EVP, Insights & Analytics in STARZ’s New York office. This role offers a great opportunity to join a collaborative, high-functioning team with room for professional growth. Our ideal candidate is a resourceful problem-solver and relationship builder with a can-do attitude and a desire to learn and grow.

This role requires a detail-oriented planner with excellent verbal and written communication skills who can respond effectively and efficiently. The successful candidate will demonstrate the ability to proactively anticipate needs and maintain a high level of professionalism. Managing complex calendars and scheduling will demand attention to detail and superb time management and organizational skills.

Responsibilities

• Manage complex calendars and scheduling for two executives, coordinating extensively between internal and external stakeholders across NY, LA, and the UK.
• Communicate comfortably with assistants of high-level executives, showrunners, talent representatives, etc., while maintaining a professional demeanor.
• Handle general assistant duties including scheduling conference calls/zooms, meetings, compiling documents, creating and distributing agendas, creating travel itineraries, ordering office supplies, and managing newspaper/magazine deliveries.
• Arrange domestic and international travel for the two executives, including booking airfare, hotels, and cars; and support talent travel for the publicity department as needed.
• Prepare and submit expense reports, scan receipts, code documentation for corporate submission.
• Provide departmental administrative support and manage projects as assigned, including staffing red carpet premiere events, screenings, panels, NY Comic Con, Tribeca Film Festival, PaleyFest, etc.
• Submit and process invoices and manage departmental accruals.
• Partner closely with C-Suite executive assistants and assistants across the company, including those for talent and executive producers in Santa Monica, NYC, and internationally.
• Serve as a trusted partner to the executives, exercising good judgment.
• Must be proficient in Outlook and comfortable navigating various software applications.
• Organize meetings, including booking conference rooms, ordering catering, and creating itineraries.
• Receive and process departmental invoices, working with accounting and finance to ensure expenses are accurately reflected in department budgets.

Qualifications and Skills

• Bachelor’s degree or equivalent experience.
• Minimum of 2 years of administrative experience.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google G Suite tools (Docs, Sheets, Slides).
• Competency with modern communication tools such as Zoom, Teams, Slack.
• Exceptional communication, time management, and organizational skills.
• Detail-oriented with the ability to meet deadlines.
• Capable of multi-tasking and prioritizing to ensure accurate and timely completion of assignments.
• Comfortable managing multiple projects and adapting to last-minute changes with a calm, professional demeanor.
• Thrives in a fast-paced environment with excellent problem-solving skills.
• Resourceful and eager to implement new organizational processes.
• Requires discretion in handling confidential information.
• Forward-thinking and a creative problem solver.
• Effective collaboration with other assistants throughout the organization to achieve objectives.

Nice to Haves

• Passion for entertainment, television, media, and pop culture.
• Knowledge of SAP/Concur and AirTable is a plus!