Contract Administrator

This is a Full Time Job

WHAT THIS ROLE WILL DO
• Multitask in a fast-paced environment and remain organized, with attention to detail.
• Acts as liaison between colleagues & clients to facilitate work & accomplish objectives in a collaborative effort
• Screens calls and responds to internal and external requests for information and follows through to ensure requested actions are taken or completed
• Review and process venue, artist and co-promoter contracts for signature, order insurance, fulfill and follow up on deadlines. Should be completed 1 week prior to event. Confirm that all contracts match information in ROME for artist agreements. Libby will review and approved artist contracts. David will review and approve building and co-promote contracts.
• Process wire deposit payments for artists
• Coordinate with production and accounting department and maintain a monthly show production schedule. Provide show settler all information for settlement 7 days prior to concert in one email, contract, deal sheet, deposit info, etc. Information to be send in one email with all information needed for show settlement.
• Responsible for settlement of certain shows. This includes Night Of Show settlement at the Venue, pre-settlement in the days prior to Show Date, as well as final settlements after the show plays off.
• Maintain open channels of communication and supply show information to all appropriate departments and agents a minimum of 2 weeks prior to show date; this included artist contracts, deposit requests and ordering insurance. Alert booker if unable to meet this deadline.
• Organize and catalog current and recent show files in conjunction with accounting.
• Assists with reports as needed
• Work with internal and external Box Office Personnel; send daily ticket counts to office
• Provide general administrative support and perform diversified administrative duties; prioritize, and manage projects with minimal supervision
• Complete Expense reports for staff in office
• Schedule conference calls
• Performs general office duties
• Other duties as assigned
• Provide a weekly update on Thursday or Friday on the contracts and other work completed that week and report what work/contracts needs to be completed for the following week.

WHAT THIS PERSON WILL BRING
• Flexible Schedule (days/nights, weekends, and holidays)
• High School Diploma

Preferred:
• Experience in a live environment operation
• Experience in Microsoft Applications (Outlook, PowerPoint, Word, Excel, etc.)
• Experience in Prioritizing, Time Management & Multitasking
• Experience in open communication & email etiquette

Physical Demands/Working Environment:
• Working environment is fast-paced and often loud and stressful
• Live Nation's policy regarding vaccinations and masking related to a pandemic or other infectious disease control measures, acts of God, health and safety mandates and/or restrictions imposed by applicable local, state or federal governments has evolved over time. Currently, we strongly encourage employees to be fully vaccinated from such infectious diseases for which vaccinations are available. You are expected to follow Live Nation's health and safety protocols and policies as they change from time to time.

EQUAL EMPLOYMENT OPPORTUNITY

We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and home life. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It's talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.

Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case by case basis.

HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.