Talent Booking Project Coordinator

This is a Part Time Job

THE JOB

The Project Coordinator will support the Lead Booker and other talent team members in all aspects of buying responsibilities including preparation and distribution of offer sheets, administrative support, talent research and prospecting.

Please note: this will be a temporary role for approximately three months.

WHAT THIS ROLE WILL DO

Booking Support:
• Create and prepare deal sheets in Rome
• Obtain holds from venues and place and release holds in Rome
• Obtain all details and show information from artist representatives and act as communications liaison between artist and venues
• Coordinate with artist and internal staff to set up all announce and on sale dates
• Complete and distribute Show Confirmations and Event Status Sheets to internal staff, venues and partners
• Update and maintain offer templates, venue and artist info in Rome
• Create reports as needed and distribute to pertinent internal and external stakeholders
• Learn settlement procedures and support settlement at shows as needed.

Administrative Support:
• Execute artist contracts and venue leases per company guidelines and return to artist agencies and venue partners
• Complete artist deposit payments
• Complete artist and venue show settlements night of show and post show as needed. Deliver all completed settlement information to finance team
• Manage show files to ensure all essential documents are present prior to day of show. Including but not limited to headliner and support contracts, riders, and W9's.
• Assist with industry and guest ticketing requests and serve as liaison on site as needed
• Complete expense reports and book travel as needed

Research and Talent Prospecting:
• Research new, up and coming artists, and distribute info to Lead Booker and rest of the booking team
• Serve as a key member of the booking team, participate in meetings and discussions, deliver new and exciting ideas on artists, processes, and best practices

WHAT THIS PERSON WILL BRING
• 5+ years – Experience in data analysis
• Proficient use of Microsoft Outlook (including group scheduling) and well-versed in Excel and database programs and ability to work with accounting and financial departments.
• Ability to navigate internal sales admin system for most daily tasks.
• Ability to navigate the internet as a communication and research tool.
• Professional level of verbal and written communication skills.
• Fast learner with a strong work ethic and a high sense of responsibility in an ever-changing environment.
• Must be able to handle sensitive matters and exercise excellent judgment.
• Ability to work independently and within a team to juggle multiple prioritized tasks.
• Experience with contracts a plus but not required.
• Strong attention to detail.
• Eagerness to support others (in venues and office).
• Ability to multi-task in a fluid and busy environment.
• Passionate about live music and the music industry.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.