Events Coordinator
MediaLink
New York, NYThis is a Full Time Job
We're looking for a Coordinator to join our team in New York as part of our Events department.
Reporting directly to the Executive Director, Events, you will play a vital support role in the management and success of MediaLink's activations at industry tentpole events and MediaLink owned events.
A successful person in this role will have previous event experience, be a meticulous, organized, proactive self-starter, a team player, and comfortable in a fast-paced demanding environment, juggling many balls and wearing many hats.
The salary range for this role is $65,000 to $70,000 commensurate with experience and skills.
What You Will Do
• Act as administrative support to New York team including relevant meeting scheduling, and other assigned tasks, supporting team in day-to-day tasks, follow-ups, meeting notes etc.
• Work closely with Events team to build and adhere to event budgets
• Own department billing submissions, tracking and timely payments for partners/vendors
• Proactively maintain venues, vendors, catering relationships, updating shared database for department
• Assist with MediaLink's invitation platform, Event Farm, ensuring seamless on-site check-in processes and resolving any platform issues
• Support with MediaLink invitation list curation and registration/RSVP tracking for tentpoles and one-off events
• Be an active participant in idea generation, brainstorms and creative ideation on events
• Support and own list management, invite and tracking process for all events and any promotional email materials (i.e. save the dates, etc.)
• Source sponsorship collateral, premiums/holiday gifts and maintain inventory of companies branded items
• Work with graphic designer to create invites and event collateral for events, manage collateral shipping and receiving for any off-site events
• Own group travel, hotel blocks and transportation
• Support team onsite at events such as but not limited to CES, POSSIBLE and Cannes Lions
• Uphold strict level of confidentiality
What You Will Need
• 1+ year in an events support role in media, marketing, advertising, technology, finance and/or consulting fields (preferred)
• A self-starter who takes initiative to work independently and effectively under pressure
• Strong written and verbal communication and administrative skills (internal and client facing)
• Possess strong attention to detail, problem solving and organization skills
• Ability to interact comfortably and effectively with employees at the company at all levels as well as external partners and clients
• Desire and capacity to operate in an incredibly fast-paced, multifaceted environment
• Ability to meet deadlines and anticipate shifting priorities
• Proficiency in Microsoft Office XP (Word, Excel, PowerPoint, Outlook) and Concur (expense reports)
• Ability to travel
• Limitless intellectual curiosity and general desire to learn
Salary/Benefits
$65,000.00 - 70,000.00 per year
Additional Information
At MediaLink, we create competitive advantage and growth strategies for large- scale organizations. We drive growth and foster innovation by identifying key challenges, providing practical tactics, and helping to implement the solutions. Unlike other companies, we can offer you access to direct client relationships with large global companies at a senior level. We provide you with the opportunities, strategies, and execution of these to help you develop and grow, all while giving you access to senior leadership and their expertise.
