Executive Assistant

This is a Full Time Job

Thank you for considering the Executive Assistant role with Moonbug Entertainment, an award-winning global entertainment company inspiring kids everywhere to laugh, learn and grow. The company is behind some of the biggest kids' entertainment brands in the world including CoComelon and Blippi. Moonbug believes every child should have access to our entertaining and enriching content, which is why our shows are available on more than 150 video platforms globally including Netflix, Disney , BBC iPlayer and YouTube Kids. Moonbug is also a global leader in pre-school music and audio experiences, available on 100 audio platforms globally. Moonbug brands extend far beyond the screen to include streaming music, toys, games, books, live events, and even theme park exhibits.

Moonbug is part of Candle Media, an independent, creator-friendly home for cutting-edge, high-quality, category-defining brands and franchises. By bringing together elite talent operating at the intersection of content, community, and commerce, it helps to position leading entertainment businesses for accelerated, sustainable growth in the current market and beyond.

The Role

Moonbug Entertainment is seeking a highly skilled and experienced Executive Assistant to provide top-tier support to our Managing Director and Head of Consumer Products. This is a critical role for a career Executive Assistant who thrives in a fast-paced environment, anticipates needs before they arise, and is committed to excellence in executive support.

This role goes beyond administrative tasks-it requires strategic thinking, discretion, and the ability to manage complex workflows. The ideal candidate is proactive, detail-oriented, and highly organized, with a deep understanding of executive operations and business priorities.

- ?Los Angeles, CA | - ?$80,000 - $100,000 | Full time, office- based role

Responsibilities
• Manage complex calendars, anticipate conflicts, and prioritize tasks to ensure executives are prepared for meetings and commitments.
• Handle sensitive information with the highest level of confidentiality and integrity, acting as a trusted liaison between executives and stakeholders.
• Organize and coordinate high-level meetings, including agenda preparation, note-taking, and ensuring follow-ups are completed.
• Support executives with strategic projects, internal workflows, and cross-functional initiatives while proactively identifying potential challenges and solutions.
• Draft and refine correspondence, presentations, and reports with strong attention to detail and professionalism.
• Oversee travel arrangements, including booking flights, accommodations, and ground transportation, while managing expense reporting with accuracy.
• Act as a gatekeeper by filtering priorities, managing competing demands, and addressing issues before they escalate.
• Adapt to shifting priorities and unexpected challenges with professionalism and problem-solving skills.
• Utilize advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant tools to enhance efficiency.
• Communicate effectively with internal and external stakeholders, demonstrating professionalism, diplomacy, and strong interpersonal skills.
• Collaborate with internal teams and external partners to streamline processes and drive operational efficiency.
• Assist with planning and executing large meetings, executive offsites, and company events, ensuring seamless coordination.

Requirements
• 7 years of Executive Assistant experience, supporting senior leadership or C-level executives.
• Strong business acumen and ability to anticipate executive needs before they arise.
• High level of professionalism, discretion, and emotional intelligence.
• Exceptional written and verbal communication skills.
• Ability to juggle multiple priorities and execute in a fast-paced, high-pressure environment.
• Proactive problem solver who takes initiative and follows through with minimal direction.
• Advanced proficiency in Google Suite, Microsoft Office, and scheduling tools.
• Experience managing complex travel itineraries and high-profile events.
• A deep passion for providing executive support as a long-term career.
• Can-do attitude and a great sense of humor-we're looking for a strong cultural fit!

Benefits
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Wellness Resources
• Others