Executive Search Coordinator

This is a Full Time Job

Responsibilities
The PositionThe Executive Search Coordinator directly supports NBCU's Global Head of Executive Search. In addition, s/he will partner with the search team more broadly and on an ad-hoc basis. This person will work closely with the team's research and operations leaders and support knowledge management initiatives and database management. Furthermore, s/he will focus on optimizing processes and procedures and foster a best-in-class experience for executive level candidates and senior level clients, HR Leaders and executive management.

The successful candidate will have strong project management skills, an ability to execute 5-star client service and exceptional oral and written communication skills. S/he will exercise excellent judgment, have a keen sense of collaboration, quickly adapt to changes and be able to function in a fast-paced and agile environment. Maintaining composure and assuring a high degree of confidentiality is paramount.

Responsibilities
include, but are not limited to:
• Own interview coordination process throughout any given search to ensure a high-touch recruitment experience for both candidates and clients, including constructing interview itineraries, arranging travel, reserving interview rooms, handling reimbursement requests, acting as the primary point-of-contact, etc.
• Manage general content, requisition and candidate tracking data in both NBCU's Applicant Tracking System and the team's customized Content Management System; assist in managing compliance
• Draft and post role descriptions, ensuring compliance standards are met
• Own the New Hire Onboarding process, including preparation of offer/transfer letters and contracts, initiating background checks and communicating with clients and new hires to ensure a smooth onboarding experience
• Prepare status reports and client presentations, as assigned
• Collaborate with Coordinator Teams across offices on reporting and group best practices
• Ensure ''white glove'' standard of service for all stakeholders (candidates, hiring managers, HR partners, interviewers, etc.) through all stages of the search process
• Provide calendar management, travel booking, expense reporting, and other administrative support
• Assist in office management tasks such as: securing space for visiting team members, planning team offsite events, ordering office supplies, etc.
• Partner with team members across Talent Acquisition, Talent Development and Diversity & Inclusion on project specific assignments and foster general collaboration
• Support other team members across the Executive Search organization as needed
• Own special projects as assigned

Qualifications/Requirements
• Minimum of 1 year of experience in recruiting, candidate sourcing, recruitment operations, human resources or related field, with a demonstrated history of meeting/exceeding fast-paced client demands
• Proven working experience with Microsoft Office Suite, with an emphasis on Outlook, Word, PowerPoint and Excel

Desired Characteristics

• Accustomed to problem-solving quickly and efficiently, with a talent for predicting possible issues/roadblocks before they arise
• A natural, yet professional ease at working with and relating to the needs of high-level clients in a fast-paced, ever-changing environment
• Direct experience and/or strong interest in Executive Recruiting
• Exceptional communication skills across all levels
• Extremely flexible, highly organized and able to easily shift priorities
• Exceptional follow-through and attention to detail
• Strong sense of ''customer service"
• Strong business ethics, including the ability to work in a highly confidential work environment
• Knowledge of/interest in media, entertainment and tech and how it relates as a business
• Bachelor's degree