HR Coordinator - Brand Development

This is a Full Time Job

Responsibilities
Role Purpose:
The HR Coordinator will incorporate a broad range of generalist support functions to the assigned client base within the Universal Film Entertainment Group – Universal Brand Development. This position will be responsible for supporting the Brand Development HR team with HR administration - including heavy workflow processing, employee engagement activities, and project work. This position is also responsible for interfacing & problem solving with a number of business partners including: Talent Acquisition, Finance, Labor Relations, Benefits, Payroll, Compensation, HR Operations and Corporate HR.

Responsibilities:

• Process all HR transactions for the Brand Development employee client base in an accurate and timely manner. Act as a back-up for other Universal Film Entertainment Group HR Coordinators
• Communicate and liaise with HR Specialist teams (Benefits, Compensation, Payroll, Talent Acquisition) to provide full service support to client base
• Coordinate with all processing, administration and follow up of all required employee actions
• Provide timely support to all client inquiries, working alongside HR team to ensure all issues are resolved and escalated if/when necessary (i.e. time off tracking, timecard corrections, SAP system questions, leave of absence, status changes, separations, etc.)
• Prepare job requisitions for open positions and partner with Talent Acquisition team throughout recruitment cycle
• Responsible for creating a seamless on-boarding experience for all new-hires: Work with Talent Acquisition to collect all new hire documentation, coordinate new hire set up, review I9 documentation, etc.
• Generate, manage and maintain accurate organizational charts for the Brand Development
• Maintain and set up employee files
• Proactively manage HR systems in order to ensure data integrity and leverage SAP for reporting and streamlining of HR processes (i.e. new hire, termination, leave of absence, transfer)
• Maintain and track all Headcount related movement for Brand Development, reporting monthly to appropriate Finance teams
• Special projects and other duties as assigned

Recruiting & Onboarding
• Prepare job descriptions for open positions, and post open jobs through appropriate process, including L174 union job postings with Labor Relations
• Facilitate new hire onboarding process including generating offer letters and processing background checks
• Process new hires in SAP and complete I-9 verifications for new employees
• Partner with hiring manager to ensure a smooth new hire experience
• Communicate with Finance & Administration on the status of new hires
• Lead recruiting of temporary talent by working with business clients in processing requests for temporary employees, where applicable

HR Processes
• Process HRIS transactions (e.g., hires, personal data changes, promotions, terminations, LOA's)
• Process employee terminations including preparing severance packages and submitting final payments, and aiding with the exit process and asset collection where needed
• Serve as primary user for all HR systems: SAP, BrassRing, TimeKeeper, etc.
• Run reports which may include headcount, attrition, feedback and recognition metrics, and diversity data
• Liaise with business partners including Payroll, Benefits, Talent Acquisition, Compensation, HR Operations, HRConnection and Finance in order to field questions and resolve day to day employee issues
• Keep apprised and updated on new regulations, company policies and procedures
• Attend and participate in training courses pertinent to Human Resources as required
• Participate in various HR projects and initiatives including performance feedback, corporate HR initiatives, and succession and compensation planning

Administrative
• Create, update and maintain organizational charts to stay current
• Plan logistics for employee meetings, trainings, etc., including room reservations and technology set-up
• Provide administrative HR support, including preparing presentations, generating monthly and ad hoc reports, providing data for employee communications, maintaining the employee data in internal apps/intranet, and other projects as needed

Qualifications/Requirements

Basic Qualifications

• Minimum 2 years of HR or related experience in meeting fast paced employee based, client or customer needs
• Minimum 1 year of administrative experience, working with Microsoft Excel, PowerPoint and Outlook
• Bachelor's degree in Human Resources or related field of study

Eligibility Requirements
• Interested candidate must submit a resume/CV through the link below to be considered
• Must be willing to work in Universal City, CA
• Must have unrestricted work authorization to work in the United States

Desired Characteristics

• Human Resource certification, training or professional human resource affiliations
• SAP and Microsoft Visio experience
• Exceptional follow-through and attention to detail
• Extremely flexible, highly organized, and able to easily shift priorities
• Ability to proactively resolve employee issues
• Ability and willingness to take on administrative duties; heavy work flow processing
• Possess a natural, yet professional ease at working with and relating to the needs of employees in a fast-paced, ever-changing environment
• "Customer service" minded professional
• Ability to prioritize effectively, think independently and problem solve to ensure all projects are completed in an effective and timely manner
• Possess strong work ethic; self-motivated with a desire to take initiative and look for ways to improve processes and create efficiencies
• Creative problem solver
• Self-starter with a high degree of accountability
• Exceptional communication skills, with the professional savvy of communicating at all levels
• Ability to maintain strict confidentiality and adheres to high standard of professional conduct
• Interest in entertainment, consumer products, and/ or gaming industry