Executive Assistant, Office Of The Chief Data Officer

This is a Full Time Job

Member Summary:
Quick Summary (full description below):
NBCUniversal is seeking an experienced Executive Assistant to support the Chief Data Officer within the Decision Sciences team. This role involves managing schedules, coordinating meetings, handling communications, and overseeing office administration, along with special project assignments.

• Salary: $60,000 – $80,000
• Workplace Requirements: Hybrid (minimum of three days per week in the office)
• Years of Experience Required: Minimum 8 years in an executive support role
• Education Requirements: Not mentioned
• Hard Skills Required: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), calendar management, travel coordination
• Soft Skills Required: Discretion, communication, organization, professionalism, problem-solving
• Preferred Skills/Experience: Experience managing a small team, project management

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Full Posting:

Role Overview:
The Executive Assistant will support NBCUniversal’s Chief Data Officer within the Decision Sciences team. The role requires exceptional organization and problem-solving skills, with a focus on managing the CDO's schedule, handling communications, and overseeing various administrative tasks. Key responsibilities include:

What You’ll Do:
• Calendar & Schedule Management: Coordinate and manage the CDO’s daily schedule, travel arrangements, and meetings (internal and external), ensuring flexibility for changing priorities.
• Communication & Liaison: Serve as the first point of contact for communication, prioritizing requests and facilitating smooth interactions between the CDO and senior management.
• Meeting & Event Coordination: Schedule meetings and events, manage AV and telepresence logistics, prepare materials, and coordinate refreshments when necessary.
• Document & File Management: Maintain department files, including document systems and project management tools, ensuring records are well-organized and up-to-date.
• Office Administration: Manage general office tasks such as ordering supplies, handling deliveries, and maintaining memberships and subscriptions.
• Project Management & Special Assignments: Assist with special projects and provide backup support for other assistants, coordinating with global Executive Assistants when required.
• Confidentiality & Discretion: Handle sensitive information with professionalism and maintain the highest level of confidentiality.
• Team Player: Collaborate with team members to create a positive, engaging work environment while handling various personalities and situations effectively.

Qualifications:
• Minimum 8 years of experience in an executive support role, with proven expertise in managing schedules, travel, expenses, and meetings for senior leadership.
• Ability to maintain confidentiality and manage sensitive information with discretion.
• Experience managing a small team and delegating tasks effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), with advanced skills in creating presentations and reports.
• Strong interpersonal skills, professional demeanor, and excellent communication, both on the phone and in person.

Workplace Requirements: Hybrid, with a minimum of three days per week in the office.