Executive Assistant

This is a Full Time Job

Member Summary:

Quick Summary (full description below):
NBCUniversal seeks an Executive Assistant to support the EVP of News Group Operations & Technology, managing schedules, travel arrangements, meetings, and executive communications.

• Years of Experience Required: 2 years of executive support experience (24 Months)
• Salary: $60,000 - $80,000 per year
• Required Experience: Experience supporting a senior executive’s phone, calendar, and travel schedules; familiarity with taking notes and identifying action items
• Preferred Skills/Experience: Proficiency with Microsoft Office 365, PowerBI, Teams, Slack, and NBCUniversal proprietary systems for travel and expenses
• Workplace Requirements: Location: 30 Rockefeller Plaza, New York, NY; Hybrid (4 days in-office per week)
• Education Requirements: Required: Bachelor’s degree; Preferred: Not mentioned
• Hard Skills Required: Calendar management, travel coordination, event organization, report generation, high-level data reporting using PowerBI and Excel
• Soft Skills Required: Strong organizational, communication, and time management skills; attention to detail; ability to maintain confidentiality
• Benefits: Medical, dental, vision, 401(k), paid leave, tuition reimbursement, and various employee discounts and perks

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Full Posting:

NBCUniversal
Executive Assistant, News Group Operations & Technology
Location: 30 Rockefeller Plaza, New York, NY

Position Summary:
NBCUniversal’s Operations & Technology division seeks a high-energy, detail-oriented Executive Assistant to provide comprehensive administrative support to the EVP of News Group Operations & Technology. This role requires strong planning, time management, and communication skills to coordinate schedules, travel, and internal communications across the News Group and Operations & Technology teams.

Responsibilities:
• Manage and coordinate daily schedules, calendar appointments, contacts, travel arrangements, and meetings
• Schedule and prioritize a large volume of meetings across multiple time zones
• Arrange domestic and international travel, including work visas and multi-city itineraries
• Process expense reports, reconcile P-card transactions, and route invoices
• Facilitate complex meetings and team events, including room setup, AV support, agenda preparation, note-taking, and follow-up on action items
• Coordinate internal group communications via newsletters, intranet posts, and messaging tools
• Create and edit presentations, agendas, spreadsheets, and reports
• Utilize PowerBI and Excel for operational data reporting and metrics
• Manage executive files, both physical and electronic
• Participate in special projects and support other department members as needed

Qualifications:
• Bachelor’s degree required
• Minimum of 2 years of experience supporting a senior executive
• Proficiency with Microsoft Office 365, Teams, Slack, and NBCUniversal systems for travel and expenses
• Ability to take detailed notes and understand priorities to adjust schedules
• Professional presence, both in-person and virtually

Workplace Requirements:
Hybrid: Four days in-office per week

Salary and Benefits:
$60,000 - $80,000 per year. Benefits include medical, dental, vision, 401(k), paid leave, tuition reimbursement, and employee discounts.